Role & Responsibilities The Project Coordinator manages the implementation and coordination of field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security. Project Overview The Emergency Response Team (ERT) works across all 10 states of South Sudan in response to acute emergencies: disease outbreaks, displacement due to conflict, and above-emergency-levels of malnutrition. Medair is one of the few agencies with the ability to respond across multiple sectors flexibly and rapidly throughout South Sudan, covering crises such as emergency level malnutrition and neglected tropical disease outbreaks. The ERT has teams for four sectors of work – WASH, health, nutrition, and non-food items & emergency shelter, but teams often work together at field sites. Workplace & Working conditions Field based position in Juba, South Sudan. Starting Date / Initial Contract Details August 2024. Full time, 12 months. Key Activity Areas Project Support Management - Oversee overall implementation of designated project(s) in consultation with Project Manager(s) and in accordance with proposals, ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken - Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal - Support relevant Project Manager(s) in day-to-day decision making as requested - Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or HQ managers or to donors - Maintain an overview of the regional context with a view to the strategic development of new projects both in current sites and in surrounding regions. This may include baseline needs assessments - Support the Programme Funding Manager, the Deputy Country Director and the Country Director in the development and production of new concepts and proposals - Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy - Ensure complete and timely reporting of activities to Medair, donors, line managers and any other relevant bodies - Ensure all documents related to project(s) are produced and filed according to Medair and donor guidelines Representation - Develop and maintain relationships with relevant stakeholders and represent Medair at relevant meetings in order to facilitate and ensure cooperation and partnerships - Attend OCHA EP&R meetings and meetings relevant to specific emergencies and emergency responses. - Liaise regularly with UNOCHA, consortium partners, and other NGOs, representatives of the Government of South Sudan and other emergency response partners in discussing potential or current emergencies. - Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner Financial Management - Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelines - Working with Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to Deputy Country Director. - Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures up to USD 10,000. Staff Management - Line manage Project Managers and ERT Logistics Coordinator and ensuring recruitment, on boarding and performance monitoring, - Ensure all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s) - Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff - Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team - Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices Security Management - Guide the process, monitor and review security assessments for new locations and the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the DCD. - Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics - Oversee and monitor staff adherence to security protocols, including security incident reports - Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation - Train and support relevant Project Manager(s) in security planning, management, implementation and monitoring Reporting and Quality Management - Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. - Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed - Oversee the preparation and writing of donor proposals and reports in collaboration with the relevant PMs, Sector Managers and other senior in-country and HQ managers Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - University degree in a relevant subject such as Management / Development Studies / Business Administration - Good English (spoken and written) Experience - 3 years post-qualification experience in a management position, preferably in an international position - Project Management experience, managing high portfolio multi sector projects - Emergency Response experience - Self-motivated, energetic, hard-working, servant-hearted - Committed to team-building and able to develop and support other team members - Able to cope with basic living conditions in the field and during field trips - Experience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmes - Advanced planning, assessment and analytical skills - Excellent communication skills - Experience and willingness in training/mentoring staff All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/project-coordinator-sds-2/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and [inspiring stories.](https://www.undp.org/careers) UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP's presence in the Bangkok Regional Hub (BRH) of the Regional Bureau for Asia and the Pacific (RBAP) delivers a full range of policy, programme, and operations support to 24 Country Offices (COs) in the Asia-Pacific region. As part of the Country Office Support and Quality Assurance (COSQA) Unit, the Management Advisory Services Team (MAST) provides strategic management oversight and advisory support. As part of the team, the incumbent will work with evidence and data to analyze performance indicators and contribute to the Regional Bureau's quality assurance and oversight actions to enhance the Regional Bureau and CO management performance. S/he will also work closely with different teams in the Regional Bureau and Country Offices, regional technical advisors from Bureau for Policy, and Programme Support (BPPS), Bureau for Management Services (BMS), Global Shared Services Centre (GSSC), and other units to ensure coherent, timely, and appropriately prioritized measures and solutions for country offices. Position Purpose As part of the team, the Procurement Specialist is expected to proactively engage in programming discussions, especially those related to nature, climate and energy financed by the Vertical Fund family (Global Environment Facility (GEF), Green Climate Fund (GCF), and similar), and ensure that procurement consideration is fully reflected in the design of these programmes. S/he is expected to be familiar with the development contexts of the partner Governments that UNDP works with and the capacity of the 24 COs to propose bespoke procurement solutions that not only adhere to UNDP procurement rules, but also reflect the realities on the ground. S/he provides critical and practical guidance on procurement implementation. From the oversight perspective, s/he performs a quality assurance function on all aspects of a Country Office procurement actions in the region in assigned area of responsibilities and flags issues of concern on those requiring senior management attention in a timely manner. The Procurement Specialist facilitates alignment and linkage with regional and corporate strategy and priorities, tracks CO performance against corporate standards and results compacts between the CO and the Bureau as well as escalates CO performance issues to his/her supervisor and the COSQA team as needed. To be successful in this role, the Procurement Specialist needs to have excellent procurement knowledge base and strong programme support credentials, including advanced project and risk management as well as analytical skills. In addition, s/he is expected to have strong soft skills as the primary clients for this position is not necessarily other procurement specialists, but development experts with diverse backgrounds. S/he is expected to share a common goal in task teams to design and deliver effective development programmes while using procurement as a critical means to achieve the goal. S/he, therefore, should have strong teambuilding, inter-personal and communication skills, be client-oriented, and can look at issues from different angles and find creative solutions. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration. The incumbent will be directly supervised by the Programme Management Specialist in the Regional Bureau with guidance from the Management Advisor to perform the functions required Duties and Responsibilities 1. Ensures provision of strategic procurement advisory services for regional and country office initiatives and projects, focusing on achievement of the following results: - Provisions of strategic advice on procurement of goods and services required by the Country Offices. - Advises CO staff on the formulation of CO procurement plans during project and portfolio development to ensure consistency with their programmatic strategy. - Review project documentation in close liaison with the Regional Technical Advisors prior to submission to development partners to ensure realistic procurement plans with costing are drafted. - Supports Offices in providing advice on correct interpretation of contract terms and clauses, penalties, handling of guarantees, and any other issues related to contracts or purchase orders. - Provide on demand on-site and remote procurement advisory and support services as required for specialised projects implemented by the COs. - Quality assures pre-qualification criteria for construction services and procurement of goods and services. - Review Bid Documents, evaluation criteria, and provide guidance/support to the CO teams. - Guide on ex-ante submissions for approval by appropriate procurement committees. - Prepare periodic or on-demand analytical notes and inputs to the briefing notes for Bureau management. - Participate in the pre-appraisal and quality assurance reviews and contributes to collective intelligence in enhancing the quality of development initiatives and cost-efficiency. - Provide inputs for office business processes mapping and contributing to risk-informed SOPs; identified opportunities for converting business processes into web-based systems to enhance efficiency, accountability, and risk management. - Document and consolidate 'best practice standard operating procedures (SOPs)' and support offices in designing the standard operating procedures to enhance performance within the offices. - Perform delegated tasks and backstopping support as and when requested by the supervisor. 2. Ensures elaboration and implementation of operational strategies focusing on achievement of the following results: - Implements assigned activities and tasks in full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system. - Conceptualization, elaboration, and implementation of strategic procurement in the COs including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement. - Assesses risks and formulates proposals that facilitate decision-making process and contribute to effective implementation of overall procurement strategy. - Ensure sustainable procurement goals of UNDP are woven into the strategies and implementation of procurement actions. - Coordination and advice in formal evaluation of bids, processing of technical clarifications on behalf of evaluation committee and finalization of commercial evaluation of bids, as required. - Preparation and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP), including active coordination and resolution of any issues, when required. - Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement. - Establishment of regional long-term agreements, retainer, and roster mechanisms to provide fast-track services to the country offices. - Maintenance of auditable procurement and contracting records in compliance with UNDP policies and procedures. - Maintain a high level of awareness concerning potential risks that could occur at different stages during procurement activities i.e. regarding the sourcing and selection of vendors, throughout the procurement process, and after the award of the contract. - Establishes and maintains work program and schedule for ongoing contracts and newly planned ones. - Support COs in Asia and Pacific region with applications to UNDP's Greening Moonshot initiatives and monitor through to successful and timely implementation of the committed activities and represent the Regional Bureau in the Technical Working Group for Greening Moonshot initiatives 3. Ensures effective support to the oversight activities performed by the Regional Bureau, focusing on achievement of the following results: - Coordinate the regional initiatives on management performance oversight and troubleshooting and provide guidance and support in implementing solutions to identified challenges, including establishing management targets, performance improvement plans, or remedial actions. - In collaboration with the Management focal points in the Regional Bureau, support the COs to implement the audit recommendations pertaining to procurement issues. - Identification of procurement bottleneck/issues and provision of strategic advice to management ensuring remedial action is taken. - Assess risks of all types, i.e. social and environmental, financial, legal, reputation of UNDP etc., address these risks effectively through preventive actions and report incidents through appropriate management channels. - Analyze risks and choose actions consistent with UNDP procurement rules, regulations, and standards and in line with social and environmental safeguards. - Analyze procurement plans and their implementation in Asia and the Pacific region, conduct monitoring and advise on corrective measures. - Prepare data analysis and reports on trends and recurrent issues, with recommendations on control issues requiring Regional Bureau management's actions and interventions. - Coordinate or contribute to implementing regional initiatives focused on performance enhancements by introducing approaches, tools, and metrics. - Contribute to the design of the information management tools and products – automated dashboards, reports, and enhanced mechanisms for the offices to maintain evidence-based performance management systems. - Conduct targeted quality assurance and analyses, including sampling of project level assurance by COs and analytics to verify procurement and contract management compliance status of the Offices while supporting improvements where required. 4. Capacity development and knowledge facilitation - In close collaboration with relevant teams in the Regional Bureau and HQ teams, contribute to developing and delivering modular training packages to strengthen COs' and partners' capacities in the procurement and operational oversight and implementation of the CO portfolios. - As needed, provide on-the-job demand-based capacity development support to CO staff on procurement management. - Analyze COs' data and case evidence to distill relevant lessons on assurance and audit policy implementation and support advocacy for further policy changes with global policy owners. - Contribute to regional capacity-building efforts and the planning and delivery of regional workshops and learning events on assurance activities, including identifying best practices and knowledge exchange opportunities across the region. - Participate and highlight regional/CO perspectives in implementing policy and strategic initiatives at the regional and HQ level in their areas of responsibility to support the key results, outcomes, and outputs of the UNDP Strategic Plan. - Identify surge capacities for offices when needed and ensures maintenance of the profiles mapping. - Stay updated on the features and updates of UNDP e-Procurement systems and provide support and guidance to COs as needed. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Supervisory/Managerial Responsibilities: Procurement Analyst, procurement staff, consultants Competencies Core Competencies: Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity Cross-Functional & Technical competencies: Business Management-Portfolio Management: Ability to select, prioritize and control the organization's programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment Business Direction and Strategy-System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. Procurement-Procure-to-Pay: Knowledge of purchase-to-pay cycles, concepts, principles and policies and ability to apply to strategic and/or practical situations Procurement-Data analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making Business Management-Client Satisfaction/Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns. Procurement - Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations Business Management - Risk Management: Ability to identify and prioritize risks and organize action around mitigating them Required Skills and Experience Education: - Advanced University Degree (master's degree or equivalent) in Business Administration, Procurement, Engineering, Project Management, Supply Chain Management, Law, Economics, or related field is required. Or - A first-level university degree (bachelor's degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. - CIPS level 4 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year of assignment to the post. Experience: - Minimum of 5 years (with a master's degree) or 7 years (with a bachelor's degree) of relevant experience in procurement management at the national or international level - Knowledge of the UN/UNDP's Procurement, Enterprise Risk Management (ERM) and Internal Control Framework (ICF) policies and processes is required (will be assessed during selection process). - Knowledge of Oracle Cloud applications is a disctinct advantage. - Demonstrated knowledge and experience in purchasing methods and procedures and techniques of specification writing is a distinct advantage. - Demonstrated knowledge and experience in sourcing a variety of goods, works and services and experience in methods of analyzing procurement needs is required. - Experience in construction/civil works is an advantage. - Proven ability to deliver under pressure and in short timeframes. - Effective communications and people management skills. Language: - Excellent command of written and spoken English is required. Note: Please upload copies of your academic qualifications and 3 latest UN Common System performance evaluations (if applicable). Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. Disclaimer [Important information for US Permanent Residents ('Green Card' holders)](https://jobs.undp.org/cj_us_permanent_card_holders.cfm) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. 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UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job ? it is a calling. UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package. Visit our website to learn more about what we do at UNICEF. For every child, Data The Division of Data, Analytics, Planning and Monitoring (DAPM) was established in 2019 to drive decision making and organizational learning, improve effectiveness and achievement of results of UNICEF and its partners to realize the rights and improve the life of every child. DAPM promotes the use of data and monitoring to achieve transformative impact on lives of children. The Division is responsible for driving, shaping and guiding UNICEF's evidence-informed analysis, strategic planning, programme monitoring and organizational performance management. As such, DAPM enables the organization to deliver on results in a more coherent manner, based on agile and contextualized programming process, and on data, evidence, and analysis, as well as the application of human-rights based and results-based management approaches. Within DAPM, the Data & Analytics Team (DAT) is the global go-to for data on children. It leads the collection, validation, analysis, use and communication of the most statistically sound, internationally comparable data on the situation of children and women around the world. For this purpose, both traditional and innovative data and analysis ? including administrative and household survey data as well as geospatial analysis, big data and machine learning ? are used. DAT upholds the quality, integrity and organization of these data and makes them accessible as a global public good on the data.unicef.org website. DAT provides leadership, strategic and normative guidance and technical support to generate data and evidence on children. The team works together with other teams within UNICEF as well as partner organizations, to support statistical systems strengthening at the country level. DAT is also fostering a data-driven transformation in how UNICEF works internally and together with partners that includes positioning UNICEF as a leader on data for children, protecting children through governance of data and building an organization-wide culture of data. Purpose for the job: This post is located in the Education Unit of the Data & Analytics Team and therefore will have a stronger focus on the Education data portfolio. Under the supervision of the DAPM Deputy Director of Data and Analytics and Chief Statistician, the Statistics & Monitoring Specialist (Data analysis & Database management) is responsible for the work related to analyzing data from administrative sources, household surveys, phone-based surveys, and sector-specific surveys into one data flow to inform child focus policies. The incumbent works closely with other database managers and data analysts in DAT to develop, support and enforce common data-analytical protocols that ensure the reproducibility, reliability, and scalability of all indicators the office produces. Work responsibilities will be performed in close collaboration with all Unit team members as well as other staff in the section and the division, UNICEF's Programme Division, other UN agencies, organizations and inter-agency groups. How can you make a difference? Summary of results-based key functions/accountabilities: - Data collection, analysis, use and quality assurance. - Support and guide UNICEF's database managers across all topics covered by the section to compile data, update and maintain global databases on the section. - Develop methods to help validate child focus indicators from various sources, to ensure they are of high quality and meet the key standards before inclusion into UNICEF's databases - Provide technical advice to data analysts and workflow topics at regional and country levels, including responding to ad-hoc requests to senior management, PG, Regional offices (ROs), country officers (COs), and other partner organizations. - Provide technical assistance and advice on automating the processing of child-focus analytics in humanitarian situations and work closely with Headquarters divisions and regional offices in providing technical advice and assistance to countries facing humanitarian situations. - Guide teams on the ex-post harmonization of household surveys. - Assist in data analytics tasks as needed. - Methodological development - Support the methodological development of database management and workflows used for the measurement and monitoring of child related issues. - Support the work related to analyzing administrative, household, and phone survey data across all teams in the section - Contribute to the on-going improvement of data quality at collection stage, including through household surveys and routine programme reporting systems. - Capacity development and country support - Contribute to the capacity development of countries to use data efficiently. The incumbent will develop training materials (and presentations), facilitate/coordinate regional workshops, give presentations at these workshops and provide technical support as applicable - Contribute to developing the capacity within the organization for evidence-based policy, planning, programming and advocacy by developing/presenting materials on nutrition data systems used by the Unit team. - Data dissemination and advocacy - Develop and update visualizations of child related indicators to increase the visibility and understanding of the data and analysis internally and externally. - Support the updating of technical content through relevant websites and data portals. - Support innovative, effective and efficient ways to prepare and disseminate products, to make data, codes, analyses findings, publications, and other relevant products accessible and available through a variety of channels that target different audiences. - Expected Specializations (successful candidates are expected to be able to demonstrate experience and/or understanding in at least two of these fields) - THIS SPECIFIC POST IS LOCATED IN THE EDUCATION UNIT - Household Survey Analysis - Advanced database management and data harmonization - Geospatial analytics - Child Protection - Early Childhood Development - Adolescent Development - Inequality and Child Poverty (including subjective, welfare and multidimensional poverty) - Disability - Education - Demographics - Nutrition - Maternal Mortality - Immunization - HIV - WASH - Climate To qualify as an advocate for every child you will have? The following minimum requirements: - Education: An advanced university degree (master's or higher) in economics, public policy, statistics, public health, or in one of the social sciences with strong quantitative training and experience. - Work Experience: - At least 5 years of relevant work experience at the national or international levels in data analytics. - Proven experience in analyzing household surveys such as MICS and DHS, and its use in policy and programming - Proven experience analyzing, compiling and presenting data, using combination of different data sources (e.g. household surveys and administrative data). - Skills: - Proficiency in R or Stata is required. Knowledge of SPSS, Python or other statistical programing languages is an advantage. - Knowledge of data collection tools such as CSPro, Survey Solutions, Kobo Toolbox, SurveyCTO, and Open Data Kit (ODK). - Language Requirements: Fluency in English is required. Fluency in another UN language is an asset. The following desirables: - Developing country work experience and/or familiarity with emergency. - Proven experience in report writing to disseminate key data and findings to technical and non-technical audiences. - Proven experience in developing data collection tools. - Proven experience with data visualization tools (e.g., Shiny (preferred), Tableau, PowerBI). - Proven experience working with GitHub and designing data pipelines and workflows . For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values The UNICEF competencies required for this post are? (1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others Familiarize yourself with our competency framework and its different levels. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled. Remarks: Similar positions in different units may be available in the near future. Successful alternate recommended candidates may be placed in a talent group for possible further selection to another similar post. Please note that these posts are Florence-based posts; successful candidates must be willing to relocate. As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Additional information about working for UNICEF can be found here. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. 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BACKGROUND UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. The United Nations Development Programme (UNDP) is the UN's global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with Governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. The 2030 Agenda for Sustainable Development Goals (SDGs) and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development issues such as the widening economic and social inequalities, the climate crisis, rapid urbanisation, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis, COVID.19), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing. UNDP's partnership with the Global Fund (GF), in line with UNDP's [HIV and Health Strategy 2022-2025: 'Connecting the Dots'](https://www.undp.org/publications/connecting-dots-towards-more-equitable-healthier-and-sustainable-future-undp-hiv-and), makes a vital contribution to UNDP's Strategic Plan 2022-2025, the 2030 Agenda for Sustainable Development and the pledge to leave no one behind. When requested, UNDP acts as interim Principal Recipient (PR), working with national partners and the Global Fund to ensure management, implementation, and oversight of GF grants, while simultaneously strengthening health institutions and systems for national entities to assume the PR role over time. UNDP serves as the interim PR for the Global Fund Western Pacific HIV/TB grant and the malaria grant. The Multi-Country Western Pacific Integrated HIV/TB Programme supports national and regional efforts across 11 Pacific islands countries (PICs) to scale up and improve the delivery of human immunodeficiency virus (HIV) and tuberculosis (TB) prevention, treatment, care and support services, with special attention to key and vulnerable population groups, and to mitigate against the impact of COVID-19. UNDP implements the project in close partnership with 18 Sub Recipients (11 Ministries of Health and 7 civil society organizations), and with regional technical support from the World Health Organization and UNAIDS. The project operates in Cook Islands, Federated States of Micronesia, Kiribati, Nauru, Niue, Palau, Republic of the Marshall Islands, Samoa, Tonga, Tuvalu and Vanuatu. The next grant will also include Fiji. In December 2023, UNDP and Global Fund have signed a new 3-year grant agreement (GC-7 – 2024-2026) with the Ministry of Health of Vanuatu to contribute for testing, treatment and net distribution to support the Ministry of Health's vision to reduce local transmission of malaria to zero in all provinces. GF support constitutes part of the UNDP Fiji office multi-country programme document for the period of 2023-2027 which aims to promote healthy planet, prosperity and peace. DUTIES & RESPONSIBILITIES Under the overall supervision of the Team leader of inclusive governance and growth, the Project Specialist will be responsible for leading a multi-disciplinary team to achieve a high level of programme performance, coordinating and building strategic partnerships, and providing policy and technical guidance while engaging with partners to strengthen national systems and health institutions. The Project Specialist will promote a collaborative, client-oriented approach, ensuring integration across functional areas within the Programme Management Unit (PMU), policy integration in coordination with the Country Office, Regional Bureaus, other UNDP business units, the UNDP Global Fund Partnership and Health Systems Team (GFPHST) and support to the integration of capacity and health system strengthening activities. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. Key duties and accountabilities include: Ensures strategic leadership, project planning and execution focusing on achievement of the following results: - Leads on the strategic planning, oversight and programme management in compliance with UNDP's rules, policies and procedures, and the terms and conditions of the grant agreement with the Global Fund; - Leads on the coordination of the PMU across all functional areas and units (e.g. programme, finance, monitoring, procurement and supply management, capacity development and policy) and Sub-recipients and fosters strategic discussions to develop a cohesive, organization-wide approach to implementation, to ensure programmatic performance will achieve or surpass UNDP's commitments; - Provides quality and timely management of programme lifecycle, including meeting programmatic and financial deliverables; - Leads the PMU to proactively diagnose underperformance, bottlenecks and ensure accountability of corrective action plans; - Develops and maintains an organizational structure which ensures UNDP is resourced to deliver its commitments; - Leads on recruitment processes of PMU staff, performance management and supervision fostering diversity, equity and inclusion in everyday work, build technical, management and leadership capacity of staff, and develop an environment which recognizes strong employee performance and morale; - Ensures strong collaboration with UNDP regional and headquarters on all areas of strategic implementation and donor communication; and - Ensures project compliance with UNDP project planning, management and closure processes. Ensures provision of policy advice and strategic technical guidance focusing on achievement of the following results: - Ensures harmonization and integration of the Global Fund funded programme(s) into the national strategic plans/policies on disease programmes; - Provides policy and technical advice to the different Ministries of Health, other government ministries, national disease programmes, civil society organizations, and implementing partners and support work on programme revisions, as necessary; - Coordinates planned studies and programme review(s) with the national programme(s), in collaboration with other government ministries, civil society, UN agencies and technical partners; - Supports implementation of interventions and policy guidance related to the removal of human rights and gender related barriers to the access to and uptake of services; - Coordinates the involvement of involvements of all SR and partners (civil society, government, NGOs, etc.); - Participates and leads discussions with technical working groups and other relevant oversight committees, as appropriate; - Provides technical advice in mainstreaming the health and development approach in other UNDP interventions. Ensures proactive financial oversight and controls are met and proactively performs risk assessments focusing on achievement of the following results: - Ensures that all UNDP financial and asset management policies and procedures are followed and validated by internal reviews; - Ensures project performance against UNDP corporate Finance and Integrated Finance Dashboards; - Leads on timely and quality submissions of core documents and reports to the Global Fund; - Proactively performs risk assessments to identify and mitigate risks, including operational, financial, legal, contractual, reputational and safety. Ensure that mitigation actions are implemented and proactively work with other units to ensure adequate oversight and support is provided; - Ensures compliance of procedures, systems to ensure safety and security of staff and assets in line with UNDP's rules, policies and procedures; - Supervises and ensure accountability for Sub-recipient (SR) assessments, contracting, monitoring, with SRs work plan and budgets implemented in compliance with UNDP's SR agreement, contracts, while ensuring quality of the programme; - Liaises with headquarters on crucial events, high-risk periods, incident reporting; - Leads on programme audits (including Sub-recipients) and investigations under the guidance of the Deputy Resident Representative and in coordination with the Regional Bureau, Office of Audit and Investigations, GF/HIST and ensure follow up on audit recommendations; and - Develops and completes regular reviews of the risk management matrix for the GF grant, SRs and technical partners. Ensures creation of strategic partnerships and support the implementation of resource mobilization efforts, focusing on achievement of the following results: - Coordinates, builds partnerships and maintains excellent relationship with national partners, including the different Ministry of Healths and their different departments, UN Agencies, NGOs/CSOs, financial and technical partners and other implementing partners as well as with international and local stakeholders to ensure transparent and effective implementation of the GF programme; - Supports national planning processes related to the GF programme, based on evidence gained during implementation of the programme; - Maintains close co-ordination between the GF programme and other health initiatives in the country to ensure and promote continuity, partnership building and avoid duplication of programmatic activities; - Supports implementation of interventions and policy guidance related to the removal of human rights and gender related barriers to the access to and uptake of services; - Proactively collaborates with other UN/DP colleagues to look for opportunities of collaboration, articulation of interventions maximizing impact and efficiency - Maintains effective partnership with government and regional institutions, implementing partners and UNDP colleagues to exchange critical and technical information and resolve programme/project implementation issues to ensure results are achieved as planned; and - Establishes consistent and transparent dialogue with donors, partners and stakeholders to maintain effective working relationships, sustain interests, promote resource mobilization and cooperation. Actively leads on the development of a capacity building and transition plan and facilitation of knowledge building and sharing focusing on achievement of the following results: - Engages with national partners to strengthen resilient health systems and institutions including national disease programmes and across functional areas including, procurement and supply management, monitoring, financial management and oversight, risk management, programme and SR management and monitoring; - Engages with national partners and oversee the development of capacity development and transition strategies aimed at assisting governments and national programmes to increase implementation and assume the PR role over time; - Undertakes a synthesis of lessons learnt and disseminate best practices for management of the programme; - Represents UNDP in relevant technical meetings with partners, working groups; - Contributes substantially to information sharing with other agencies/partners at the global, regional and local level and within UNDP; and - Actively participates in UNDP and other relevant external networks to promote UNDP's health and development work in relevant forums (conferences, e-forum). Other Duties: - The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Supervisory/Managerial Responsibilities: These may include: - Representing the senior management in high-level meetings or events when delegated. - Participating in the UN Joint Results groups, in particular those related to Health and HIV - Contributing to the review of key programmatic instruments such as the Country Programme Document and the United Nations Sustainable Development Framework COMPETENCIES Core Competencies: - Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact - Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems - Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences - Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands - Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results - Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration - Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity People Management Competencies: - UNDP People Management Competencies can be found in the dedicated [site](https://www.undp.org/sites/g/files/zskgke326/files/2021-12/PeopleManagementCompetencies.pdf). Cross-Functional & Technical Competencies: Business Direction & Strategy: System Thinking - Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. Business Management: Portfolio Management - Ability to select, prioritise and control the organization´;s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment. Business Direction and Strategy: Negotiation and Influence - Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create 'win-win' situations. Business Management: Results-based management - Ability to manage programmes and projects with a focus at improved performance and demonstrable results. Business Management: Partnerships management - Ability to build and maintain partnerships with a wide network of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies. Business Management: Project Management - Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals. 2030 Agenda: Health - Global Fund to fight AIDS, Tuberculosis, and Malaria (GFATM). QUALIFICATIONS Education: - Advanced university degree (Master's degree or equivalent) in Public Administration, Public Health, International Development, Business Administration, Social Sciences or related field is required OR - A first-level university degree (Bachelor´;s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master´;s degree. Experience, Knowledge, and Skills: - Minimum of 7 years (with Master's degree) or 9 years (with Bachelor's degree) of relevant professional experience managing public health programmes. - Demonstrated expertise in providing technical guidance and/or building national capacities in HIV, TB and/or malaria programmes is required. - Demonstrated experience in developing and managing effective partnerships with government, civil society organizations and UN agencies in the context of health and development programmes is required. - Experience working in the Asia Pacific region and/or in challenging operating environments is an asset. - Knowledge and experience working with UN or UNDP agencies is an asset. - Knowledge of Global Fund policies and procedures and/or a successful track record in management of Global Fund programmes is an asset. - Demonstrated experience in the management of diverse teams is an asset. Languages: - Fluency in oral and written English is required. - Knowledge of another UN language is desirable. Note: Please upload copies of your academic qualifications and 3 latest performance evaluations (if applicable). Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. UNDP Disclaimer for FTA/TA International Posts [Important information for US Permanent Residents ('Green Card' holders)](http://jobs.undp.org/cj_us_permanent_card_holders.cfm) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). 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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. © Vacancy Announcement n°: 832851 ¢ Job Title: Risk and Compliance Intern ŒType of Contract: Intern ➡ Unit / Division: Risk and Compliance Duty Station: Chisinau ➡ Duration: 3 months ⏰ Closing date: Thursday 23 May 2024, midnight (Central European Time) About WFP The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: [UN World Food Programme (WFP)](https://www.wfp.org/) and follow us on social media to keep up with our latest news: [YouTube](https://www.youtube.com/c/WorldFoodProgramme), [LinkedIn](https://www.linkedin.com/company/world-food-programme/posts/?feedView=all), [Instagram](https://www.instagram.com/worldfoodprogramme/?hl=en), [Facebook](https://www.facebook.com/WorldFoodProgramme/), [Twitter](https://twitter.com/WFP?ref_src=twsrc^google|twcamp^serp|twgr^author). What will you do in this position? This job is based in Moldova and will be supporting the risk and compliance responsibilities in both Moldova and Ukraine. The job holder will directly report to the Risk and Compliance Officer in Ukraine and will be required to review WFP Moldova and WFP Ukraine country office processes. You will support the CO Risk and Compliance team in providing advice and specialized support in the establishment of effective risk assessment and risk management activities; application of controls and compliance with policies and procedures; and contribution to the overall effectiveness of operations and optimization of WFP resources by championing the mainstreaming of WFP's risk and compliance framework. Why work with us? ➡ WFP is a 2020 Nobel Peace Prize Laureate. ➡ WFP offers a highly inclusive, diverse and multicultural working environment. ➡ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities. ➡ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. ➡ WFP offers a competitive benefits package including salary, leave plus a medical insurance. How can you make a difference? In this position, you will have to: - Support the CO Risk and Compliance Officer (based in Ukraine) in ensuring that risk assessment is embedded in planning and decision-making by developing and monitoring key risk appetite metrics and risk indicators and regular updating of risk registers, including progress towards implementing the risk mitigation actions. - Promote and disseminate policies, guidance, good practices, and lessons learned related to the operation's internal controls and risk management. - Provide regular updates/reports to Management on matters related to risk, compliance and quality, including emerging risks and opportunities; escalate risks, as required. - Facilitate periodic and ad-hoc risk reviews with functional experts and Management to identify the key risks and opportunities to the operation and design appropriate risk responses; facilitate, monitor and report on the implementation of agreed responses. Ensure the risk register is regularly updated. - Identify lessons learned and root cause(s) of recurring systemic issues in operation; prepare recommendations on significant matters requiring management action or intervention or changes to global level policies/procedures. - Proactively contribute to ideas on the enhancement of adequate internal control systems with clear accountabilities, including performance planning and risk management systems, monitoring and oversight processes and techniques, tools, and processes to support their implementation. - Prepare comprehensive reports on the status of compliance of internal controls, key oversight themes, and using risk information (e.g. risk indicators, incidents) to highlight areas out of risk appetite and formulate sound recommendations on required actions in areas of risk & compliance vulnerability. - Assess information/training needs and prepare and deliver training to enhance understanding of risk management and compliance with WFP policies, rules, regulations and procedures. Provide training in WFPs Anti Fraud and Anti-Corruption standards. - Any other tasks as required by the supervisor. To join us in saving lives, changing lives, you will have: Education: To be currently enrolled in a university degree and have completed at least two years of undergraduate studies; OR to be a recent graduate (maximum 6 months after graduation). To have attended university courses in the last 12 months. Degree in business/public administration, project management, audit, finance, accounting, international development, or other relevant field and/or professional qualification in project management, audit, performance and risk management or other related fields. Experience: - Has conducted monitoring and reporting activities, demonstrating knowledge of results hierarchy, performance metrics and measurement. - Conducted a risk analysis and developed risk mitigation strategies and performance plans. - Demonstrated experience in leading and performing oversight and fact-finding reviews. Knowledge & Skills: Have experience in undertaking Risk Management and Auditing, including assessing and recommending adequate internal controls and mitigation actions in organizations that use modern enterprise risk management frameworks, techniques and systems. Language: Fluency (level C) in English Standards of behaviour: The WFP Leadership Framework describes the common standards of behaviour that guide HOW we work together to accomplish our mission. Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others Delivers on commitments and adapts readily to change Is inclusive and collaborative, and contributes to a culture of learning and personal growth Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things Builds and nurtures external partnerships and collaborates with partners to deliver common objectives Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP. Candidates' alignment with these behaviours is assessed in our selection process. Before you apply... WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. We aim to achieve parity and inclusion in our teams in Ukraine. WFP is committed to an accessible, inclusive recruitment process. Please contact us at global.inclusion@wfp.org to advise us of any disability related reasonable accommodation or accessibility requests you may have. A member of the reasonable accommodation team will contact you to confidentially discuss your needs. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. How do you apply... To be considered, you are invited to apply via [WFP's recruitment portal](https://www.wfp.org/careers/job-openings?utm_source=hr&utm_medium=email&utm_campaign=weekly_digest). CV and cover letter must be submitted in English language. Only those who are short-listed candidates will be contacted for the next steps of our recruitment process. We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). 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The Position: The Quality Assurance Analyst post is located in the Quality Assurance, Policy, and Reporting (QAPR) Unit of the Office of Audit and Investigation Services (OAIS) in New York. You will report directly to the Chief, QAPR. How you can make a difference: UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to "build forward better", while addressing the negative impacts of the Covid-19 pandemic on women's and girls' access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. Job Purpose: OAIS is an operationally independent office of UNFPA and reports to the Organization's Executive Director. It is responsible for supporting the achievement of UNFPA's objectives by contributing to the improvement of the Organization's operations, risk management, and results through its internal audit, investigation, and advisory services. OAIS solely performs, manages, or authorizes others to carry out these services. The Quality Assurance Analyst supports the Chief, QAPR and Director, OAIS, to fulfill the OAIS mandate of providing independent and objective assurance on the UNFPA governance, risk management and control systems. The Quality Assurance Analyst supports the provision of internal audit, investigation, and advisory services to UNFPA, with the objectives of increasing accountability, instituting effective oversight, and improving the effectiveness and efficiency of UNFPA's operational and programmatic performance. You would be responsible for: A. Quality Assurance and Improvement Programme - Assisting the Chief, QAPR, in administering and monitoring quality assurance and process improvement activities, including driving peer reviews and archiving of engagement files; - Supporting the Chief, QAPR, in the implementation of external quality assessment recommendations and preparing internal quality assurance assessments; - Tracking audit engagements and reports for timely implementation of OAIS workplans; - Supporting knowledge management and sharing within OAIS, in particular, and UNFPA in general, with specific focus on areas relevant to the OAIS mandate, including governance, risk management, and control guidance and good practices, and innovative internal audit practices, approaches, and tools. B. Internal Audit Standard Operating Procedures - Assisting in the development or enhancement of practice aids, guidance notes, standard operating procedures, etc., as may be requested; and - Developing audit templates and other relevant tools. C. Audit Follow-Up Process - Assisting the Chief, QAPR, in monitoring and reporting on implementation status of internal audit recommendations; and - Supporting the Chief, QAPR, in coordinating client satisfaction surveys and obtaining feedback from internal audit clients and disseminating the results to OAIS personnel. D. Corporate Reports on Internal Audit Activities - Supporting the Chief, QAPR, in the preparation of: (i) the OAIS annual activity report; (ii) updates and reports to the Oversight Advisory Committee, the Executive Committee, and the Executive Director; and (iii) other OAIS reports, as determined by the Director, OAIS; and - Assisting the Chief, QAPR, in formulating various communications and preparing OAIS presentation materials for the Executive Board, the Executive Director, the Executive Committee, donors, and other stakeholders, as necessary. E. Any Other Duties - Carrying out any other duties as may be directed by the Chief, QAPR, and the Director, OAIS. Qualifications and Experience: Education: Advanced university degree in Business Administration or related discipline. A first university degree in accounting, auditing, business administration, commerce, or related field with a combination of professional auditing, accounting, or related certification and additional relevant experience may be accepted in lieu of an advanced degree. Knowledge and Experience: - A minimum of two (2) years previous internal audit and/or other directly relevant experience. - Previous experience in internal audit or quality assurance functions of the United Nations, UNFPA, other United Nations System organizations, or an international audit firm is an asset. - Proficiency in MS Office Suite applications and experience in drafting, reviewing, editing and quality control of documents. Languages: Fluency in English is required; knowledge of other official UN languages, preferably French and/or Spanish, is desirable. Required Competencies: Values: - Exemplifying integrity, - Demonstrating commitment to UNFPA and the UN system, - Embracing cultural diversity, - Embracing change Core Competencies: - Achieving results, - Being accountable, - Developing and applying professional expertise/business acumen, - Thinking analytically and strategically, - Working in teams/managing ourselves and our relationships, - Communicating for impact Functional Competencies: - Excellent research, analytical and problem-solving skills, - Excellent communication skills, both oral and in writing, and ability to draft and edit clear and concise reports and other deliverables in English, - Ability to apply good judgment in the context of assignments given, - Ability to plan work and manage information, workflows, and conflicting priorities for self and others, - Ability to handle sensitive relationships and information with tact, integrity, and discretion, - Ability to focus on details while keeping an eye on overall priorities, Compensation and Benefits: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click [here](https://www.unfpa.org/diversity-equity-inclusion) to learn more. Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). 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Organizational Setting The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation. The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five (5) regional divisions and the Operational Policy and Results Division (OPR). The five regional divisions are: Asia and the Pacific ([APR](https://www.ifad.org/en/web/operations/regions/apr)), East and Southern Africa ([ESA](https://www.ifad.org/en/web/operations/regions/esa)), West and Central Africa ([WCA](https://www.ifad.org/en/web/operations/regions/wca)), Near East, North Africa and Europe ([NEN](https://www.ifad.org/en/web/operations/regions/nen)), and Latin America and the Caribbean ([LAC](https://www.ifad.org/en/web/operations/regions/lac)), where this position is located. The Programme Officer works under the overall policy and management guidance and direct supervision of a Country Director (P-4/P-5) or Country Director/Head of IFAD Multi-Country Office (CD/Head of MCO). The position is located in the Latin America & Caribbean Division (LAC) and the incumbent works under the direct supervision of the CD. Job Role The Programme Officer is responsible for coordinating programmes and/or projects within the assigned portfolio. Key Functions and Results 1. COUNTRY STRATEGY AND COUNTRY PROGRAMME SUPPORT: The Programme Officer provides a solid understanding of international practices and of IFAD's policies and procedures to ensure activities of a programme or project within their assigned portfolio enhance the related technical quality of IFAD activities within the relevant country, through effective programme (COSOP) and project (grants and loans) design, supervision, implementation, monitoring and evaluation (ORMS), reporting (PSR) and completion (PCR) activities. The position also provides substantive contributions to the development of advice and technical guidance in support of sustainable government strategies, policies and programmes to improve agricultural development and rural poverty reduction. The Programme Officer is further accountable for capacity-building activities including identifying, analyzing, documenting, harmonizing and disseminating both national and local issues as well as conditions and best practices and lessons learned among partner development agencies. Capacity-building activities include coordinating meetings, workshops and seminars with project management teams, government, partners and other stakeholders. 2. COUNTRY OFFICE SUPPORT: The Programme Officer is accountable for day-to-day administration and reporting in support of the Supervisor and for supervision of assigned Country Programme Associate/Assistant. In addition to human resources management, the position has accountability for financial and material resources and related processes including identification of consultants, preparation of Terms of Reference and managing contracts for services. The position provides inputs to budget preparation and monitors expenditures, manages contract completion and certifies payments. 3. SUPPORT TO PARTNERSHIP BUILDING: As a key PMD team member, the Programme Officer enhances IFAD's relationships and collaborations with in-country counterparts by identifying synergies and proposing coordinated strategies with multilateral/bilateral donors and civil society organizations involved in agricultural development and rural poverty reduction. The position establishes and maintains counterpart contacts to promote programme and project collaboration and harmonization as well as identifies financing opportunities with other donors. 4. POLICY DEVELOPMENT/KNOWLEDGE MANAGEMENT: The Programme Officer participates in relevant policy meetings and events of interest to IFAD's target groups and which involve the government, donors, and civil society, including NGOs, to develop an enabling environment for sustainable, pro-poor development. From an international best practices perspective, the position analyzes evidenced based recommendations from projects to link the realities on the ground and the voices of the poor with the policies and programmes of the government. The position contributes to IFAD's policy intelligence with regular updates and information exchange with their supervisor on relevant policy discussions and ensures a continuous knowledge flow with peers in accordance with the knowledge management mechanism in place. This will serve to enhance the empowerment of the rural poor and disadvantaged so that they can enter into partnerships at all levels of policy dialogue. 5. MANAGERIAL FUNCTIONS: The Programme Officer is accountable for integrity, transparency, and equity in the management of IFAD resources. Position specifics: • Supports relevant Country Director(s) for global/ regional engagement with the Brazil ICO. • Promotes the implementation of non-lending activities and RTA for the Brazil ICO. • Support partnerships with climate finance institutions and other strategic partnerships for the Brazil ICO. • Serve as focal point for corporate priorities as agreed with the Country Director from the Brazil ICO. Key Performance Indicators The Programme Officer maintains the standards for IFAD's competence in development in their assigned portfolio. The incumbent of position has demonstrated technical expertise and credibility in portfolio management and creates the foundation for IFAD's capacity and reputation for programme delivery and enhances its recognition as a reliable development partner. The incumbent provides substantive support in the development of country strategy, project design, partnership building and policy development and the foundation for enhancing sustainable government strategies and policies to improve the livelihoods of the poor and other disadvantaged groups. Working Relationships In the context of programme development and delivery, the Programme Officer ensures the exchange of information, advocates for programme and policy enhancements and ensures consistency and reliability in the provision of development assistance to the government. In collaboration with other members of the UN country team, bi-lateral development agencies, NGOs and country programme counterparts, the position establishes and maintains relationships and projects the image of IFAD as a credible/reliable partner striving for harmonization of development activities. Job Profile Requirements Organizational Competencies: Level 1: - Building relationships and partnerships - Builds and maintains effective working relationships - Communicating and negotiating - Communicates effectively; creates understanding between self and others - Demonstrating leadership - Personal leadership and attitude to change - Focusing on clients - Focuses on clients - Learning, sharing knowledge and innovating - Continuously seeks to learn, shares knowledge & innovates - Managing performance and developing staff - - Managing time, resources and information - Manages own time, information and resources effectively - Problem-solving and decision-making - Demonstrates sound problem-solving and decision-making ability - Strategic thinking and organizational development - Personal influence - Team working - Contributes effectively to the team Education: - Education includes Advanced university degree from an accredited institution listed on https://whed.net/home.php in rural development, agriculture, economics, rural finance, development policy, agricultural economics, development economics, environment management, bio diversity conservation, forestry, engineering, climate change, social or related field is required (*): (*) Note: For internal candidates, this requirement will be assessed in line with the provisions set forth in IFAD's Human Resources Implementing Procedures. Experience: - At least five (5) years of progressively responsible professional experience in rural development, agriculture, economics, rural finance, development policy or other related field. Languages: - English and Portuguese (4 - Excellent) - Desirable: French, Spanish, or Arabic Skills: - IFAD partners: Knowledge of IFAD's partners' functioning and mandate , such as the public sector (e.g. governments and policy, institutions and system), non-state actors (NGOs, CSOs, Foundations, etc.) and private sector actors - Analytical skills: Outstanding ability to analyse and synthesize qualitative and/or quantitative information from a variety of sources and filter out key insights and recommendations - Time management: Adherence to deadlines under time constraints and pressure (e.g. to deliver governing body documents on time); ability to coordinate and manage complex workflows and in-house and external teams - Initiative and good judgment: High sense of proactive initiative-taking and good judgement (including on security matters) - Interpersonal skills: Ability to deal patiently and tactfully with others (e.g. visitors, clients, callers, etc.), including senior individuals (e.g. high-level meeting participants) - Verbal communication: Clear, succinct and convincing verbal communication; highly professional, balanced and diplomatic language - Written communication: Clear, succinct and convincing written communication in the language needed for specific role; highly professional, balanced and diplomatic language (e.g. for drafting of position papers, briefings, etc.) - Loans & grants: Know-how in designing loan and grant operations and managing loan and grant preparation process - Policy dialogue: Know-how in the representation of IFAD as a trusted and strategic partner, advocating and promoting IFAD's mandate and vision; effective consultations with IFAD counterparts - like ministries and governmental bodies at all administrative levels, donors, civil society - Topical expertise - Programme Mgmt for Agricultural Development: Expertise relevant to the specific role (e.g. For ethics office assistant, procedures outlined in the Code of Conduct, Discipline and Anti-harassment provisions of applicable rules and guidelines) - Project/Programme mgmt (incl. coordination, design, development): Know-how in Project design and evaluation Other Information IFAD is an Equal Opportunity Employer and does not discriminate on the basis of ethnic, social or political background, colour, nationality, religion, age, gender, disability, marital status, family size or sexual orientation. Please be aware of fraudulent job offers. IFAD does not charge any fees at any stage of the recruitment process. Official communication from IFAD will always come from e-mails ending in @ifad.org. In accordance with IFAD's provisions, all new staff members will normally be placed at the first step in the grade level for which they have been selected. For information on IFAD's remuneration package, please visit [IFAD's compensation and benefits page on our website](https://www.ifad.org/en/careers/compensation-and-benefits). Applicants are invited to use the ICSC compensation calculator to estimate the salary and benefit entitlements. [See here](https://commonsystem.org/cp/calc.asp). This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. 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Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and [inspiring stories.](https://www.undp.org/careers) UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP Regional Bureau for Asia and the Pacific (RBAP), with 24 Country Offices covering work in 36 countries and decades of experience in the region, is a trusted adviser and a 'development partner' of choice for governments across the region in supporting the localization and achievement of the Sustainable Development Goals (SDGs). UNDP undergoes regular transformation to make country results more relevant and impactful. Adopting the 2022-2025 Strategic Plan, the roll-out of catalytic initiatives to incentivize innovation, supporting SDG acceleration and integration, promoting the use of digital technology, and engaging closer with the private sector have become critical aspects of UNDP's Next Generation. RBAP proactively supports and, in many instances, is in the avant-garde of these efforts and uses Key Performance Indicators that encompass various areas of performance and zooms in, every quarter, on progress toward set targets. The function of the Operations Manager in the Country Office has evolved from a traditional support role and in the RBAP COs this function is focused on quality assurance, oversight, and advisory services to be rendered to enhance the quality of the work performed in the COs. To achieve these results, the Regional Bureau provides support, guidance and provides oversight on the CO performance. As part of these efforts, the Bureau is populating the Operations Manager Roster and selected candidates will be placed in a Roster for 36-months and assigned to the Country Offices in the region, when vacancies arise. Rostered candidates will be selected for a specific position by the Resident Representative of the host Office in consultation with the Regional Bureau. Position Purpose Under the overall guidance of the Resident Representative (RR) and direct supervision of the Deputy Resident Representative (DRR), the Operations Manager acts as an advisor to Senior Management on all aspects of CO management and operations. This includes strategic management of financial and human resources, efficient procurement and logistical services, ICT, and common services consistent with UNDP rules and regulations. The Operation Manager's primary role is to lead, constantly evaluate, and adjust the operations of the Country Office to ensure consistent service delivery and smooth functioning of the CO programmes and projects. The Operations Manager leads and guides the CO Operations Team and fosters collaboration within the team with programme staff and other UN Agencies using a client-oriented approach. The Operations Manager collaborates closely with programme and project teams in the CO, Operations staff in other UN Agencies, UNDP HQ staff, and Government officials to successfully deliver the country programme. The incumbent is expected to liaise closely with the Regional Bureau in performing their functions to ensure management excellence and to enhance the operational quality of services UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration. Duties and Responsibilities 1. As a member of the CO management team, ensures the strategic direction of Country Office operations: - Ensure full operations compliance with UN/UNDP rules, regulations, policies, and the Internal Control Framework (ICF). - Implement corporate operational strategies and provide advice on strategies, policies, and plans affecting CO operations. Establish management targets (BSC) and regularly monitor office performance indicators for achievement of results. Take timely corrective actions when required. - Establish collaborative arrangements with potential partners and a client management system for appropriate management of partnerships and resource mobilization purposes. - Ensure mapping of CO business processes, and establishment of internal Standard Operating Procedures (SOPs) for Finance, Human Resources Management, Procurement, ICT, Logistics, Protocol, Travel and Transportation Management Services. - Support senior management in identifying and overseeing risks to ensure dynamic and effective CO management and make more risk-informed and timely decisions. Monitor and analyze the operating environment; undertake risk analysis related to operations for discussion with the DRR and RR, as appropriate; and make a timely readjustment of operations services, considering advice on legal considerations. - Ensure systematic adherence to UNDP policies, procedures, and corporate guidance on enterprise risk management in the CO and at the project levels. Participate in the appraisal of projects to provide operational input that includes formulating risk management plans and anticipating the cost of risks during the project design phase. - Ensure relevant colleagues and stakeholders from both programme and operations are consulted in identifying, costing, and managing risks for the programme, all projects, and portfolios in the office/unit when applicable. - Ensure knowledge building and sharing about management and operations in the CO, including on issues related to AML/CFT and anti-fraud, coordination of staff learning needs, and consolidation of lessons learned and best practices. - Provide sound contributions to UNDP knowledge networks and communities of practice. 2. Ensure effective, risk-informed and accurate financial resources management and supervision of the Finance team - Ensure proper planning of CO financial resources, tracking and recording of expenditures in compliance with IPSAS, and audit of financial resources, including extra-budgetary income following UNDP rules and regulations. - Coordinate CO audits (management and NIM) and ensure implementation of audit recommendations, in close consultation with the RR, DRR, Programme Officers and other oversight units in the CO, as required. - Ensure timely completion of corporate exercises such as Annual Representation, Business Continuity Plan, and preparation of IWP of the Institutional Budget component (IB). - Contribute to CO HACT compliance actions in close collaboration with programme and operations teams. - Oversee the contributions management business process and accounting for contributions to ensure that the money due to UNDP is properly identified, consistently and uniformly classified, recorded on a timely basis, and received with sufficient supporting documentation. - Ensure cost-recovery mechanisms for CO services provided to projects and UN Agencies that include ensuring timely preparation of proforma invoices for UN agencies. - Perform appropriate delegations in ERP for voucher and Treasury transaction approvals and bank reconciliation. Approve bank reconciliations and pending disbursements as the "third authority" (cheques, bank transfers, EFT). - Organize and provide oversight of CO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, and security for cash assets on site. - Monitor financial exception reports for unusual activities and/or transactions and investigate anomalies or unusual transactions. Ensure appropriate CO and UNDP HQ staff are informed of the investigation results when satisfactory answers are not obtained. - Serve as member of bank signatory panel. - Ensure transaction and stop payment approval on Internet banking system. - Ensure all financial transactions are identified, recorded, and verified in compliance with IPSAS as outlined in the corporate policies and procedures. 3. Ensure strategic human resources management and supervision of the HR team: - Ensure CO compliance with corporate human resources policies and strategies. - Advise on optimal staffing of the office and projects. - Provide oversight for recruitment processes in accordance with UNDP rules and regulations and appropriate use of different contractual modalities, in close liaison with the Global Shared Service Center, Bureau for Management Services of UNDP. - Establish and maintain proper performance management and staff development systems, ensuring staff access to role-appropriate learning activities. 4. Ensure provision of efficient procurement, logistical and administrative services and supervision of the Procurement team: - Ensure CO compliance with corporate rules and regulations related to procurement and logistics. - Develop CO procurement strategies, including sourcing, supplier selection and evaluation, quality control, customer relationship management, and supplier performance evaluation system. - Facilitate the preparation of the CO procurement plan and ensure proper contract management, anticipating potential litigations. - Oversee procurement processes and logistical services in compliance with procurement principles and guidelines. - Ensure proper management of UNDP assets, facilities, logistical services, and administrative services, including full compliance with IPSAS during purchasing, utilization, and disposal of the CO's assets 5. Ensure forward-looking information and communication management and supervision of ICT team - Ensure ERP functionality is used for improved business results and improved client services. - Identify opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability. - Maintain a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries. Update the ICT Disaster Recovery Plan on a regular basis. - Identify and promote different systems and applications for optimal content management, knowledge sharing, information provision, and learning including e-registry and web-based office management systems, etc. 6. Ensures proper common services and establishment of strong collaboration with other UN Agencies - Establish common services and maintain coordinating machinery to ensure integrated activities on common services and implementation of the UN reform. - Elaborate strategic approach for implementation of common services in line with the latest developments in common services and best practices. - Ensure proper planning and tracking of the common services budget and of Agencies' contributions to the common services account. - Contribute to Operations Management Team (OMT) activities including the area of risk management The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization Supervisory/Managerial Responsibilities: Supervise and manage UNDP Country Office operations staff Competencies Core Competencies: Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity Cross-Functional & Technical competencies: Business Direction & Strategy-System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system Business Management-Portfolio Management: Ability to select, prioritize and control the organization's programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment Business Direction & Strategy-Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP's objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP Business Management-Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity Business Management-Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns Business Management-Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels. Finance-Audit risk management: Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved Required Skills and Experience Education: - Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Finance, Economics, or related field is required, or - A first-level university degree (bachelor's degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. Experience: - For P-4 positions, a minimum of 7 years (with master's degree) or 9 years (with bachelor's degree) of relevant professional experience in operations functions with government or development institutions at national or international level. - For P-3 positions, a minimum of 5 years (with master's degree) or 7 years (with bachelor's degree) of relevant professional experience in operations functions with government or development institutions at national or international level. - Candidates with operations / management experience at UN/UNDP National Officer grades will have a distinct advantage. - Excellent knowledge and experience in the use of computers, office software packages (MS Word, Excel, etc.), and web-based management systems such as ERP (such as Oracle) is an asset. - A good knowledge of accrual accounting, IPSAS or IFRS is highly desirable. - Demonstrated ability in people management and working with diverse teams in developing countries. - Managerial experience in finance; human resources; procurement and/or operations is required. - Proven ability to deliver under pressure and in short timeframes. - Demonstrated knowledge of UNDP programme and project management policies and procedures is desirable. - Strong interpersonal and communication skills. Language: - Proficiency in oral and written English is required. - Knowledge of another UN language is desirable. Please upload copies of your academic qualifications and 3 latest Performance Evaluations (if applicable) Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. Disclaimer [Important information for US Permanent Residents ('Green Card' holders)](https://jobs.undp.org/cj_us_permanent_card_holders.cfm) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. 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Role Description: Program Coordinator (MERL) Reports: Global Program Manager Contract Type: 01.07.2024 (or upon agreement) – 31.12.2027, with possibility of extension. Level of Effort: 80-100% Plan International Switzerland Plan International is an independent development and humanitarian organization that advances children's rights and equality for girls since 1937. We strive for a just world, working together with children, young people, our supporters and partners. Plan International Switzerland, a member of the global Plan Federation, leads projects globally focusing on Inclusive, Quality Education, Protecting girls from Harmful Practices, Climate Change Adaptation, and Youth Economic Empowerment. Plan International Switzerland is a member of the Zurich Climate Resilience Alliance (the Alliance) and leads the overall coordination and management of climate resilience building projects implemented in multiple countries, with a special focus on children and girls' rights. Plan International Switzerland contributes to the steering of the program through the global governance bodies of the Alliance. To support the Global Program Manager and Plan International Country Offices in the coordination of the program, we are looking for a Program Coordinator (80-100%) experienced in Monitoring, Evaluation, Reporting and Learning (MERL) from 01.07.2024 until 31.12.2027, with possibility of extension. Duties and Responsibilities: Overall support to Plan International in the Alliance (especially MERL). This includes: · Represent Plan International Switzerland in the MERL Function of the Alliance, working together with other Alliance members on MERL deliverables. · Contribute to the Knowledge and Climate Resilience Measurement for Communities (CRMC) Functions of the Alliance, working together with other Alliance members on Knowledge and CRMC deliverables. · Work closely together with the Alliance team at Plan International Switzerland on MERL, Knowledge and the CRMC. · In collaboration with the MERL Focal Points of Plan International Country Offices: o Set up program-specific MERL systems. o Deliver interim and longer-term outcomes -both quantitative and qualitative- based on the impact measurement approach of the Alliance. o Track progress made against the targets set at the beginning of the program. · In collaboration with the Global Program Manager, train the Plan International Country Offices in the use of the Climate Resilience Measurement for Communities (CRMC) tool and framework. · Provide technical support to other programs/projects on an ad hoc basis (TBC). · Contribute to (and potentially co-lead) the Early Warning System Theme of the Alliance (TBC). The Program Coordinator (MERL) is expected to provide support to other areas of work, as required. A detailed work plan will be defined together with the Global Program Manager at the beginning of the employment. Your Profile - Commitment to the cause of children's rights and gender equality. - Valid work permit and residence in Switzerland. - At a minimum, a bachelor's degree in development studies or a related field, and three years of work experience in international development. Work experience abroad is an added advantage. - Proven experience in project cycle management, including MERL. - Knowledge in Disaster Risk Management, Climate Change Adaptation and/or Resilience. Knowledge about Early Warning Systems is an added advantage. - Willingness and ability to travel internationally for work. - Fluent in English (both verbal and in writing). Spanish language skills are an added advantage (to facilitate working together with Country Offices based in Central and Latin America). - Familiarity with Microsoft Office. Knowledge about additional software is an added advantage. - Motivated team player, with strong attention to detail, and eagerness to learn. - Cultural sensitivity, flexibility/adaptability, and ability to work with a wide variety of people. We offer a dynamic, flexible, and positive, working environment, and you have the opportunity to help shape our organization with your initiative. If this challenging and multifaceted role appeals to you, we look forward to receiving your application! Please send your complete application documents (a cover letter, your CV and three references) to bewerbungen@plan.ch by 31.05.2024. Please direct any questions to Mariya Mervenetska, Program Assistant (Mariya.Mervenetska@plan.ch).
UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up. For every child, a future How can you make a difference? Purpose for the job: Under the guidance of the Chief Field Operations, the Chief Field Office (CFO) is accountable for managing and leading the total programme commitment of a field office within a country programme. The CFO represents UNICEF in his/her Area of Responsibility (AoR), leads and oversees the various program sectors and operational service teams ensuring the delivery of quality results in accordance with UNICEF's programme of cooperation, country programme management plan and overall vision set forward by the Representative. 1. Effective management of UNICEF presence, staff and assets Represent UNICEF in the region, by participating in meetings and events, moving forward the agenda for children. Facilitate, take and implement measures to ensure the safety and security of UNICEF staff and assets. Effectively lead the Field Office team and manage the performance and conduct the staff members to deliver results for children 2. Knowledge Management for Programmes Ensure that area/country programmes are supported by knowledge management through data collection and analysis, complete and accurate reporting as well as participation in the Programme Knowledge Network system of "lessons learned" and other corporate-level databases. Participate in information exchange through donor and media visits as well as in the development of training and orientation material. 3. Programme Development and Management Identify critical intervention points and measures by administering a consistent and transparent monitoring system; analyse country level socio-political-economic trends and their implications for ongoing programmes and projects. Draft changes to/or prepare programme work plans as required. Prepare program recommendations for inclusion in formal programme documentation, and new approaches, methods and practices. Establishes programme workplans, monitors compliance and provides training, support and guidance to the programme team in order to meet objectives. Identifies human resources requirements and on-going staff development needs. Reviews and evaluates the technical, institutional and financial feasibility and constraints of programme/projects in collaboration with the authorities and other partners. Prepares relevant programme reports required for management, donors, budget reviews, programme analysis, annual reports, etc. 4. Optimum Use of Program Funds Establish and supervise programme work plans and monitor progress and compliance. Monitor the overall allocation and disbursement of programme funds, making sure that funds are properly coordinated, monitored and liquidated. Take appropriate actions to optimize use of programme funds. Ensure programme efficiency and delivery through a rigorous and transparent approach to programme planning, monitoring and evaluation. 5. Programme Monitoring and Evaluations Undertakes field visits and ensures that his/her staff conduct field visits to monitor and assess programme implementation and decides on required corrective action. Carry out a rigorous and transparent approach to evaluate and participate in the major programme evaluation exercises in consultation with the Representative, the Operations Officer, the Evaluation Officer and others to improve efficiency and quality of programme delivery. Ensure the timely preparation of annual program status reports. 6. Rights-Based and Results-Based Programme Management Approach Adopt rights-based programmes approach in the formulation of programme goals and objectives and development of strategies and implementation frameworks. Formulate consistent and effective planning, design, implementation, monitoring and/or evaluation of programmes and projects. Bring coherence, synergy and added value to the programming planning and design processes using a results-based management approach to programme planning and design. Prepare and submit viable recommendations on project implementation, alternative approaches, and optimal utilization of resources that contribute effectively to the fulfilment of the rights of children and women, and recommendations on programme, new initiatives and management issues to ensure achievement of stated objectives. 7. Local Capacity Building/Sustainability Ensure the building and reinforcing of the commitment and institutional capacities of local partners starting with taking a strategic approach to the identification of these partners and partnerships. 8. Rights Perspective and Advocacy at the National, Community and Family Levels Conduct policy analysis from a children's and women's rights perspective and advocacy at the authorities, community and family levels for elevating credibility in national and international policy debates. Promote the organization goals of UNICEF through active advocacy and communication in line with UNICEF national advocacy guidelines and strategy. 9. Partnership, Coordination and Collaboration Develop partnership and collaboration with internal and external counterparts, including those of the UN and national partners, in order to improve the ability to collect and disseminate development data and information, exchange information on programme/project status and implementation and movement/distribution of supplies. Linkage to the Regional Programme Knowledge Network to ensure the availability of current and accurate programme data. Collaborate with the Operations Section to establish and maintain sound internal controls supportive of programming endeavours and to coordinate financial and supply management requirements and accountability. Maintain close collaboration with heads of sectoral programmes in the CO, Regional and HQ advisers for effective overall coordination on programmes. Provide leadership in provision of technical advice, negotiation, advocacy and promotion of area/country level goals, leading to agreement on practicable and priority actions to be supported by UNICEF programme and country level cooperation. 10. Engagement with authorities: Engages with the authorities to maintain open channels of communication to ensure smooth programme delivery and access to communities. Resolves challenges as they arise with relevant authorities and provincial and district level. Communicate challenges with CO as needed. 11. Emergency Preparedness and Response: Collaborate with the FCE section to ensure the office has effective preparedness measures in place against the approved EPP. Monitor emergency trends within the field office and develop standby partnerships to enable rapid response to crises. Liaise with ACo for additional capacity/resource support as required. To qualify as an advocate for every child you will have? - An advanced university degree in one of the following fields is required: social sciences, international relations, public administration, government and public relations, public or social policy, sociology, social or community development, or another relevant technical field. - A minimum of eight of relevant professional experience in programme management, planning, monitoring and evaluation, project administration or another relevant area is required. - Experience in partnership management is required. - Experience in a complex, high-threat environment is an asset. - Experience in managing large teams and budgets is an asset. - Nexus experience and emergency preparedness are considered an asset. - Experience in access and engagement and humanitarian development is an advantage. - Relevant experience in a UN system agency or non-government organization is an added advantage. - Developing country work experience and/or familiarity with emergencies is considered an asset. - Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset. For every Child, you demonstrate? UNICEF's Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values UNICEF competencies required for this post are... (1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others (8) Nurtures, leads and manages people. During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. Remarks: UNICEF's active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. Only shortlisted candidates will be contacted and advance to the next stage of the selection process. Eligible UNICEF International Professional (IP) Staff Members on fixed-term, continuing or permanent contracts applying to a Temporary Appointment, which is dedicated to L3 (or L2) Response, may be able to retain a lien and their fixed-term entitlements. The conditions of the temporary assignment will vary depending on the status of their post and their current tour of duty, and relocation entitlements may be limited as per the relevant policies. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). 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UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job ? it is a calling. UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package. Visit our website to learn more about what we do at UNICEF. For every child, hope The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does - in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination. To the degree that any child has an unequal chance in life - in its social, political, economic, civic, and cultural dimensions - her or his rights are violated. How can you make a difference? The Monitoring, Strategic Data and Evidence Center (MSDEC) focuses on the generation, use and sharing of evidence and data as key contributions to supply chain optimization, programme design, and demonstrating results and achievements. The Last Mile Supply Monitoring (LMSM) solution addresses a long-standing challenge of lack of visibility to the last mile of UNICEF's supply chain. When partners receive supplies, they use the LMSM solution to report supply movements within their supply chain and the data is transformed into visuals available to both partners and UNICEF. Based on the increased visibility, UNICEF and the partner can strengthen programme implementation and identify potential inconsistencies so supplies reach the intended beneficiaries. Under the supervision of the Monitoring Specialist within the Supply Chain Projects Unit in Monitoring, Strategic Data and Evidence Center (MSDEC) and in the framework of UNICEF Supply Chain Digitalization Initiative, the incumbent will support the introduction of the LMSM solution in Somalia. - Provide support to the Somalia Country Office in relevant areas related to the country-wide implementation of LMSM including setting up and providing user support and remote assistance to the UNICEF trainers during the training of local partner LMSM users. - Support in the overall project management of the LMSM solution in Somalia by e.g., preparing relevant materials. Participate in activities to create healthy stakeholder relationships to ensure a good collaboration with different UNICEF divisions and offices such as preparing for relevant meetings and develop written updates. - Monitor the use of the LMSM application and dashboard and collect user feedback to understand potential platform and dashboard enhancements. Communicate findings to relevant colleagues and support the implementation of the enhancements, including by testing. - Support improvements to the training approach and material. Identify and implement a relevant platform to share relevant guidance and training materials with the LMSM users and trainers. - Develop LMSM communication and advocacy materials such as the LMSM intranet page, relevant handouts and present the LMSM project in meetings with regions, countries or senior management. - Collect learnings from the Somalia experience to inform the global scale up of the LMSM project through observations, surveys or app feedback mechanisms. Also, support the preparation of the global scale up project, as required. - Perform any other duties or assignments as requested by the supervisor. To qualify as an advocate for every child you will have? Education - An advanced university degree (master's or higher*) in Business Administration, Public Health, Supply Chain Management, Social Sciences, or other related discipline. - A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an advanced university degree. Work Experience - At least 2 years of progressive experience with logistics or supply chain management, including monitoring of the supply chain and using data to strengthen the performance - preferably in emergency settings such as Somalia. - Specific UNICEF experience and knowledge of internal systems and processes is a strong asset. - Project management experience involving local government and non-government stakeholders. - Hands-on experience with development of training materials and facilitation of trainings. Also, experience with development of procedures such as standard operating procedures. - Experience in building and maintaining excellent business relationships among different stakeholders. Languages - Fluency in English. Fluency in French is an asset. For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF competencies required for this post are - Builds and maintains partnerships - Demonstrates self-awareness and ethical awareness - Drive to achieve results for impact - Innovates and embraces change - Manages ambiguity and complexity - Thinks and acts strategically - Works collaboratively with others Functional Competencies: - Planning and Organizing (1) - Applying Technical Expertise (1) - Analysing (1) - Persuading and Influencing (1) During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. Remarks: UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at: UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. Only shortlisted candidates will be contacted and advance to the next stage of the selection process. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). 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Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and [inspiring stories.](https://www.undp.org/careers) UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. Established in Libya in 1976, UNDP works with Libyan authorities, civil society organizations and private sector partners to promote a peaceful and inclusive transition. National elections represent a major milestone in the Libyan-led and Libyan-owned political process.[1] More broadly, democratic processes are a critical step toward peace and stability, fostering a culture of accountability and good governance, where human rights can be delivered, and development sustained. The Promoting Elections for the People of Libya (PEPOL) project is the vehicle through which the United Nations (UN) and its international stakeholders are supporting Libya's High National Elections Commission (HNEC) and other relevant institutions to prepare and implement electoral process in Libya. The project is implemented by UNDP Libya Country Office in close coordination with the UN Electoral Support Team (UNEST), which comprises technical experts from UNDP and the UN Support Mission in Libya (UNSMIL). Specifically, the project is designed to: - Support the planning, preparation for and conduct of electoral events. - Develop HNEC institutional and staff capacities to conduct electoral processes that are transparent, credible and that promote inclusive participation. - Promote public participation in electoral processes – particularly among groups who are prone to exclusion. - Raise electoral awareness of local partners and institutions, equipping them to perform their roles effectively. Position Purpose Under the guidance and supervision of the Chief Technical Advisor/Project Manager, the Project Management Specialist will support the effective and efficient management of the project, with a focus on monitoring, evaluation and reporting, financial management, procurement and administrative aspects of the project. . UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions,teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. Duties and Responsibilities Contributing to the strategic direction of project operations aligned with Country Office (CO) and corporate Operations policies and guidelines: - Ensures that the project is managed in full compliance of operations with UNDP rules, regulations and policies - Supports implementation of corporate operational strategies, establishment of targets and monitoring achievement of results. - Successfully manages project operational support by provision of advice on strategies, policies and plans affecting project operations based on business principles. - Ensures the application of the CO internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Administrative services, and Results Management. - Sets and monitors targets for Project operational efficiency and ensures the constant monitoring and analysis of the Project operating environment. Provide advice and support to financial resources management, personnel management, fast, efficient, and compliant inputs and procedures for procurement and logistics: - Preparation of project annual work plans; - Proper project planning, expenditures tracking, reporting and audit of financial resources in accordance with UNDP and donor rules and regulations, - Works in coordination with PMSU to ensure proper management and accounting of project resources. - Oversight of timely accounting and reconciliation of all project transactions. - Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. - Ensures the financial integrity of the project through appropriate controls and reporting structures; works in coordination with PMSU for efficient and effective DIM project audit exercises, as well as donor verifications. - Supports timely recruitment processes in accordance with UNDP rules and regulations, and appropriate use of different contractual modalities. - Project adherence with UNDP rules and regulations for its submissions to the Operations Unit to ensure quality management of the project procurement processes for the supply of goods, works and services, customer relationship management, and introduction of performance measurement. - Ensures efficient and effective implementation of project contract strategy including overall oversight of tendering processes and evaluation, managing the contract and contractor. - Implements procurement activities and logistical services, in accordance with UNDP rules and regulations. - Ensures engagement of partners and responsible parties, in accordance with UNDP rules and regulations. - Management of project assets ensuring full compliance with IPSAS in the accounting for procurement, utilization, and disposal of the project assets. Ensure strategic communication, building partnerships for successful project implementation as well as resource mobilization efforts: - Ensures tracking of and compliance with donor cost sharing agreement milestones and deliverables - Contribute to the preparation of corporate and donor reports, including financial reports. - Synthesis of lessons learned and best practices from the project to feed into project contribution to ROAR, Annual Reports, and other documents as required. - Maintains close coordination with assigned project partners, helping at ensuring synergies and avoiding overlaps in project implementation. - Contribute to the wide dissemination and visibility of project achievements. - Support to the resource mobilizations efforts, in collaboration with the PM and the Resource Mobilization and Partnership Specialist. Contributing to knowledge sharing and capacity building through results-based management strategies: - Document lessons learned and best practices related to the project results and partnerships. - Promote knowledge sharing and learning among project staff and implementing partners at all levels. - Evaluation of the project impact. Monitoring and analysis of the project activities, timely readjustments in project implementation. - Provide any necessary support in coaching, guidance for the project staff that will boost their capacity to deliver. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Supervisory/Managerial Responsibilities: The Project Management Specialist works in close coordination with the Project Associates, Project Coordinators, Project M&E team and Comms Analyst. Competencies Core Competencies: Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact. Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems. Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences. Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results. Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration. Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity. Cross Functional and Technical Competencies: Business Management - Project Management: Ability to plan, organize, priorities and control resources, procedures and protocols to achieve specific goals. Business Direction & Strategy - System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. Business Management - Operations Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies. Business Management - Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity. Business Management - Accounting and Financial Management: Ability to manage financial resources in line with established standards of financial management, accounting, audit and reporting. Partnership Management - Strategic Engagement: Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives. Business Management - Portfolio Management: Ability to select, priorities and control the organizations programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment. Required Skills and Experience Education: - Advanced university degree (master's degree or equivalent) in Business Management, Finance, Economics, or related field is required, or - A first-level university degree (bachelor's degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. Experience: - Minimum of 5 years (with master's degree) or 7 years (with bachelor's degree) of relevant experience at the national or international level in project management, monitoring, operational support services, procurement and financial management or relevant related field is required. - Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP is required. - Minimum of 3 years experience working with electoral stakeholders, such as electoral management bodies in developing countries is desired. - Prior experience with UN agencies, preferably with UNDP, and/or other international organizations is desired. - Working experience of crisis and post-conflict countries is desired. - Experience in working, liaising, and collaborating with local authorities, international organizations, private sector, and civil society organizations is desired. Language: - Fluency in oral and written English is required. Female candidates are strongly encouraged to apply **Note: Please upload copies of your academic qualifications and 3 latest UN Common Service Performance Evaluations (if applicable).** Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. Disclaimer [Important information for US Permanent Residents ('Green Card' holders)](https://jobs.undp.org/cj_us_permanent_card_holders.cfm) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. 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Organizational Setting The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation. The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five (5) regional divisions and the Operational Policy and Results Division (OPR). The five regional divisions are: Asia and the Pacific ([APR](https://www.ifad.org/en/web/operations/regions/apr)), East and Southern Africa ([ESA](https://www.ifad.org/en/web/operations/regions/esa)), Latin America and the Caribbean ([LAC](https://www.ifad.org/en/web/operations/regions/lac)), West and Central Africa ([WCA](https://www.ifad.org/en/web/operations/regions/wca)), and Near East, North Africa and Europe ([NEN](https://www.ifad.org/en/web/operations/regions/nen)), where this position is located. Under the overall policy and management guidance and direct supervision of the Regional Director or Lead Regional Economist or Lead Portfolio Advisor (to be assigned), the Regional Specialist works collaboratively with staff of the regional division, including in the regional knowledge hub, and with the regionally-mapped technical specialists to ensure knowledge sharing and consistent and cohesive programme development support. S/he is the division's representative on the corporate knowledge Management Coordination Group (KMCG). The position is located in the Near East, North Africa and Europe Division and reports to the Regional Director or as delegated. Job Role The Regional Specialist leads and provides support to corporate activities including but not limited to knowledge management, quality enhancement for project designs and Results-based country strategic opportunities programme (COSOP) as well as Country Strategy Notes (CSNs), grants management, portfolio management, supervision/implementation support, monitoring & evaluation and results reporting activities within the region. The Regional Specialist ensures a high degree of inter-connectedness across these activities, in particular, to enhance how lessons, experience, and evidence support improved portfolio management and performance. The Regional Specialist promotes systematic learning from the experience and knowledge exchange in the region and across regions and proposes creative solutions for using lessons to inform corporate initiatives, including global engagement and knowledge products. - Peer Learning and Knowledge Exchange: Participate in knowledge-sharing networks to promote best practices. Organize events to disseminate insights and stimulate dialogue on rural development trends. - Internal and External Stakeholder Engagement: Build relationships within IFAD and externally to coordinate program initiatives. Engage stakeholders to align interventions with regional priorities and contribute to resource mobilisation. Key Functions and Results 1. REGIONAL KNOWLEDGE MANAGEMENT SUPPORT: The Regional Specialist advocates and enables good knowledge management practices and contributes to the building of a knowledge sharing culture in collaboration with the Strategy and Knowledge Department (SKD) in order to facilitate the creation, sharing and utilization of knowledge among internal teams and external partners. S/he acts as the Knowledge Management champion for the division and will be the focal point for South- South and Triangular Cooperation (SSTC).. S/he also contributes to preparation of technical briefs and other knowledge products required at Divisional, Departmental or Corporate level. S/he systematically promotes learning from the experience and knowledge gained from the loans and grants programmes (e.g. using information derived from Project Supervision Reports, Project Completion Reports and Project Evaluations), through knowledge publication and/or learning events. S/he promotes use of lessons and experience in design, and uses information and lessons derived from supervision to improve portfolio performance across the region, and to support technical specialists in proposing solutions and connecting projects to technical support. In addition, the Regional Specialist builds and advises on communities of practice and networks, facilitates knowledge flows and linkages across country programmes and the regional hubs, and coordinates with internal and external users of knowledge about rural poverty generated by regional divisions' loans and grants. S/he will also facilitate knowledge flows in support of IFAD's SSTC initiatives, partnership development and policy dialogue. The Regional Specialist provides technical support, including advice and capacity development to projects (loans and grants) and to staff in country offices and regional hubs, including the development of KM plans, lessons learning approaches and tools, documentation, data collection and reporting processes. Such capacity development activities could be provided in collaboration with IFAD's Operations Academy. S/he co-ordinates and ensures effectiveness of knowledge sharing activities by analysing information, and knowledge management activities, monitoring their use and measuring and reporting on their effectiveness, results and impact, in line with corporate KM monitoring and analysis. 2. SUPPORT QUALITY ENHANCEMENT FOR PROJECT DESIGNS AND COSOPS/CSNS: As part of the regional team, the Regional Specialist reviews project concept notes, project design reports and country strategies (COSOPS/CSNs), to ensure consistency with corporate standards and policies, as well as providing quality enhancement in areas including, among others, economic and financial analysis, innovations, knowledge management and communications, monitoring & evaluation, log frames and scaling up. Active participation in select Project Delivery Teams is expected as well as on-demand support by participation in select design missions. 3. GRANTS MANAGEMENT SUPPORT: In collaboration with the regional team, the Regional Specialist supports the process of, ensuring adequate mechanisms for competitive screening of grant proposals and coordinates with pertinent units and divisions. The Regional Specialist contributes to the quality enhancement of regional and country-specific grants, including from other divisions as required. The Regional Specialist coordinates a more effective system for documentation and dissemination of grants knowledge, learning and results and identifies entry points for improving the links between grants and the country-based loan portfolio. In addition, the Regional Specialist supports the regional team in the design of new regional grants together with grant recipients, review of grant submissions and input to the Operational Strategy and Policy Guidance Committee (OSC), development and coordination of regional grant pipeline for each year in line with corporate guidance and compliance with grant policy, and, grant status reporting and supervision for grant responsibilities. 4. PORTFOLIO MANAGEMENT AND SUPERVISION/IMPLEMENTATION SUPPORT: The Regional Specialist supports the regional team in portfolio management activities. This includes, among others, reviewing the quality of supervision reports (incl. Management Letters), Project Completion Reports (PCRs), COSOP Results Reviews, COSOP Completion Reviews, to ensure adherence to corporate standards/performance rating guidelines, and monitor timely disclosure and publication in line with IFAD's transparency commitments. This also includes supporting the regional team in providing advice to country teams on implementation matters, as well as providing implementation support as required, especially in the areas of knowledge management, and monitoring and evaluation. S/he will also provide on-demand participation in supervision/implementation support missions as required. 5. MONITORING & EVALUATION AND RESULTS REPORTING: The Regional Specialist supports the regional team with portfolio performance monitoring and results reporting as required for Divisional, Departmental and/or Corporate needs. This includes portfolio data analysis, preparing portfolio performance reports/updates, as well as preparing and/or delivering presentations. S/he will use this analysis when appropriate as a basis for knowledge management. The Regional Specialist supports country teams in the area of monitoring and evaluation and results reporting notably through Operational Results Management System (ORMS). The work also includes supporting the regional team in reviewing and responding to independent evaluations related to the region and collaborating with OPR on departmental or corporate initiatives. 6. MANAGERIAL FUNCTIONS: The Regional Specialist is accountable for integrity, transparency, and equity in the management of IFAD resources. - Regional Trends and Outlook Analysis: Proactively initiate analysis, assessments, and studies on emerging regional trends and outlook. Provide relevant data to inform strategic decision-making and enhance project effectiveness. Utilize findings to benefit country teams and improve project outcomes. - Strategic Partnerships Development: Identify and cultivate partnerships to amplify IFAD's impact. Align initiatives with regional development goals. Apply strategic thinking to support COSOPs and investment designs aligned with IFAD's objectives. - Prepare reports, presentations and other documents for meetings and contribute to discussions with internal and external stakeholders. - Support the Lead Portfolio Adviser in monitoring the disbursement needs of projects within the NEN portfolio. Implementing an up-to-date monitoring system for disbursement needs and performance, refining disbursement planning templates, and conducting data analyses, analytical papers, and liquidity briefs as required by the division or PMD/FO. - Contribution to the Regional Deep Dive Initiative: Conduct research and analysis for the Regional Deep Dive, including the analysis and lessons drawn from the portfolio in the NEN Division. - Participation in Stocktaking Exercises: Contribute with qualitative and quantitative data and analysis for the stocktaking exercises aimed at reviewing progress, identifying areas for improvement, and informing strategic planning. - NEN Scorecards and Performance Tracking: Deliver monthly NEN Scorecards, outlining KPIs for the division with written portfolio analysis. Maintain an action tracking system for performance improvement and non-lending activities, coordinating with MCO focal points. Apply ICT tools to improve and automate custom trackers for lending and non-lending pipeline delivery and portfolio performance. Key Performance Indicators Compliance of operations with IFAD rules, regulations and policies, implementation of corporate operational strategies, establishment of project management targets and monitoring of achievement of results. Assignments require the provision of solid technical expertise and input for the area of her/his responsibility as well as in knowledge sharing with peers and counterparts. The work goes beyond technical analysis and synthesis to include substantive inputs to the development of knowledge products, portfolio reviews of supervision and implementation reports and support, effective mechanisms for assessment of loans and grants proposals, and effective regional portfolio performance monitoring through lessons learnt and best practices. The work is considered moderately complex requiring in-depth technical analysis and reporting - Cross-Departmental/Divisional Collaboration: Collaborate across IFAD departments to integrate cross-cutting themes into project design. Assess partner capacities to strengthen project delivery. Participate in review meetings to contribute insights for improved operations. - Country Teams and Multi Country Offices (MCOs) Collaboration: Actively support country teams and Multi Country Offices (MCOs) to align project activities with regional objectives and ensure consistency with corporate standards and policies. Carry out research, data analysis, and strategic guidance to enhance project impact. Ensure smooth information flow between MCOs and headquarters (HQ) for effective coordination. Working Relationships In the context of programme development and delivery, the Regional Specialist ensures the direct dissemination of targeted knowledge as well as other relevant products to internal and external audiences, including organizing knowledge sharing events and builds and maintains collaborative working relationships, both within the department, and with other relevant IFAD divisions. - Proactively engage with country teams and Multi Country Offices (MCOs) to provide direct support, guidance, and technical assistance in aligning project activities with regional and corporate objectives. - Partnerships with key stakeholders, including regional organizations, development banks, and multilateral agencies, to enhance IFAD's influence, leverage resources, and amplify the impact of its interventions. Job Profile Requirements Organizational Competencies: Level 1: - Building relationships and partnerships - Builds and maintains effective working relationships - Communicating and negotiating - Communicates effectively; creates understanding between self and others - Demonstrating leadership - Personal leadership and attitude to change - Focusing on clients - Focuses on clients - Learning, sharing knowledge and innovating - Continuously seeks to learn, shares knowledge & innovates - Managing performance and developing staff - - Managing time, resources and information - Manages own time, information and resources effectively - Problem-solving and decision-making - Demonstrates sound problem-solving and decision-making ability - Strategic thinking and organizational development - Personal influence - Team working - Contributes effectively to the team Education: Education includes Advanced university degree from an accredited institution listed on https://whed.net/home.php in rural development, public policy, economics, communications, business administration, management, social policy research and analysis, international relations or related field is required (*): (*) Note: For internal candidates, this requirement will be assessed in line with the provisions set forth in IFAD's Human Resources Implementing Procedures. Experience: - At least five (5) years of progressively relevant experience is required. - Experience in knowledge management, communication, research or development project design/implementation within an international financial institution, development cooperation agencies and/or the United Nations system is highly desirable. In addition, qualifying experience in drafting analytical documents, producing reports on tight deadlines would be an asset. Languages: - English (4 - Excellent) - Working knowledge of French or Arabic is mandatory (3 - Good) Skills: - Economic evaluation: Know-how relevant to specific role in Evaluation roles (e.g. Monitoring and managing evaluation processes and methodologies, carrying out Programme/Project evaluation, Impact evaluation, Corporate-level evaluation) - Topical expertise - Economists: Expertise relevant to the specific role (e.g. For ethics office assistant, procedures outlined in the Code of Conduct, Discipline and Anti-harassment provisions of applicable rules and guidelines) - Data management: Data collection, cleaning, transformation and consolidation; data-base architecture & development; data presentation - Project coordination: Identification of key-priorities, ability to work with others, coordinate and structure work to meet deadlines and adjustment of workplan/resource allocation when needed, identification and management of project-related risks - Stakeholder management: Strong alignment capabilities and consultation skills, building on effective interactions and relationships with different stakeholders (e.g. for the co-creation of communication material with member states) and ability to build and maintain a strong network (e.g. with journalists, media outlets, etc.) - Basic ICT & digital fluency: High level of digital literacy and ability to quickly get familiar with new digital tools (e.g. ability to carry out EPR data entry and extraction when budgeting; monitoring security systems, uploading content to inter/intra-net websites, etc.) - Corporate approach: Ability to bring in corporate vision and priorities into one's area of work (e.g. budgeting going beyond simple budgetary considerations, taking into account strategic priorities) - Initiative and good judgment: High sense of proactive initiative-taking and good judgement (including on security matters) - Interpersonal skills: Ability to deal patiently and tactfully with others (e.g. visitors, clients, callers, etc.), including senior individuals (e.g. high-level meeting participants) - Verbal communication: Clear, succinct and convincing verbal communication; highly professional, balanced and diplomatic language - Written communication: Clear, succinct and convincing written communication in the language needed for specific role; highly professional, balanced and diplomatic language (e.g. for drafting of position papers, briefings, etc.) - Loans & grants: Know-how in designing loan and grant operations and managing loan and grant preparation process - Topical expertise - Programme Mgmt for Agricultural Development: Expertise relevant to the specific role (e.g. For ethics office assistant, procedures outlined in the Code of Conduct, Discipline and Anti-harassment provisions of applicable rules and guidelines) - Knowledge and Grant Management: Technical expertise in implementing and reinforcing knowledge management and grant operations principles and practices in core work streams through a combination of processes, tools and incentives, including improved visibility, relevance and accessibility of knowledge products for external audiences and in operations. Other Information IFAD staff members are international civil servants subject to the authority of the President of IFAD. In accordance with IFAD's Human Resources Policy, the President can decide to assign them to any of the activities of the Fund. All International Professional staff members are required to be geographically mobile and positions in the professional category are subject to changes in location at any time in line with strategic priorities and reform initiatives in IFAD. IFAD is an Equal Opportunity Employer and does not discriminate on the basis of ethnic, social or political background, colour, nationality, religion, age, gender, disability, marital status, family size or sexual orientation in line with its [Diversity, Equity and Inclusion (DEI) Strategy and the Policy](https://webapps.ifad.org/members/eb/134/docs/EB-2021-134-R-9.pdf) to prevent and respond to[ sexual harassment, sexual exploitation and abuse](https://www.ifad.org/documents/38711624/42415556/SEA_e_web.pdf/85275c4d-8e3f-4df0-9ed8-cebaacfab128?t=1611326846000). Please be aware of fraudulent job offers. IFAD does not charge any fees at any stage of the recruitment process. Official communication from IFAD will always come from e-mails ending in @ifad.org In accordance with IFAD's provisions, all new staff members will normally be placed at the first step in the grade level for which they have been selected. For information on IFAD's remuneration package, please visit [IFAD's compensation and benefits page](https://www.ifad.org/en/careers/compensation-and-benefits) on our website. Applicants are invited to use the [ICSC compensation calculator](https://commonsystem.org/cp/calc.asp) to estimate the salary and benefit entitlements. Candidates may be required to take a written test and to deliver a presentation as well as participate in interviews. In the interest of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. 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Organizational Setting The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation. The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five (5) regional divisions and the Operational Policy and Results Division (OPR). The five regional divisions are: Asia and the Pacific ([APR](https://www.ifad.org/en/web/operations/regions/apr)), East and Southern Africa ([ESA](https://www.ifad.org/en/web/operations/regions/esa)), Latin America and the Caribbean ([LAC](https://www.ifad.org/en/web/operations/regions/lac)), Near East, North Africa and Europe ([NEN](https://www.ifad.org/en/web/operations/regions/nen)), and West and Central Africa ([WCA](https://www.ifad.org/en/web/operations/regions/wca)), where this position is located. The Programme Officer works under the overall policy and management guidance and direct supervision of a Country Director (P-4/P-5) or Country Director/Head of IFAD Multi-Country Office. The position is located in WCA division and the incumbent works under the direct supervision of the Country Director, Abuja, Nigeria Job Role The Programme Officer is responsible for coordinating programmes and/or projects within the assigned portfolio. Key Functions and Results 1.COUNTRY STRATEGY AND COUNTRY PROGRAMME SUPPORT: The Programme Officer provides a solid understanding of international practices and of IFAD's policies and procedures to ensure activities of a programme or project within her/his assigned portfolio enhance the related technical quality of IFAD 's activities within the relevant country, through effective programme (COSOP) and project (grants and loans) design, supervision, implementation, monitoring and evaluation, reporting (PSR) and completion (PCR) activities. S/He also provides substantive contributions toward the development of advice and technical guidance in support of sustainable government strategies, policies and programmes to improve agricultural development and rural poverty reduction. The Programme Officer is further accountable for capacity building activities including identifying, analyzing, documenting, harmonizing and disseminating both national and local issues as well as conditions and best practices and lessons learned among partner development agencies. Capacity building activities will include coordinating meetings, workshops and seminars with project management teams, government, partners and other stakeholders. 2. COUNTRY OFFICE SUPPORT: The Programme Officer is accountable for day-to-day administration and reporting in support of the Supervisor and for supervision of assigned Country Programme Associate/Assistant. In addition to human resources management, s/he has accountability for financial and material resources and related processes including managing contracts for services. S/He provides inputs to budget preparation and monitors expenditures, manages contract completion and certifies payments. 3. SUPPORT TO PARTNERSHIP BUILDING: As a key PMD team member, the Programme Officer enhances IFAD's relationships and collaborations with in-country counterparts through the identification of synergies and proposing coordinated strategies with multilateral/bilateral donors and civil-society organizations involved in agricultural development and rural poverty reduction. S/He establishes and maintains counterpart contacts to promote programme and project collaboration and harmonization as well as identifies financing opportunities with other donors. 4. POLICY DEVELOPMENT/KNOWLEDGE MANAGEMENT: The Programme Officer participates in relevant policy meetings and events of interest to IFAD's target groups and which involve the government, donors, and civil society, including NGOs, in order to develop an enabling environment for sustainable, pro-poor development. From an international best practices perspective, s/he analyzes evidenced based recommendations from projects to link the realities on the ground and the voices of the poor with the policies and programmes of the government. S/he contributes to IFAD's policy intelligence with regular updates and information exchange with her/his Supervisor on relevant policy discussions and ensures a continuous knowledge flow with peers in accordance with the knowledge management mechanism in place. This will serve to enhance the empowerment of the rural poor and disadvantaged so that they can enter into partnerships at all levels of policy dialogue. 5. MANAGERIAL FUNCTIONS: The Programme Officer is accountable for integrity, transparency, and equity in the management of IFAD resources. Key Performance Indicators The Programme Officer maintains the standards for IFAD's competence in development in her/his assigned portfolio. S/He has demonstrated technical expertise and credibility in portfolio management and creates the foundation for IFAD's capacity and reputation for programme delivery and enhances its recognition as a reliable development partner. S/He provides substantive support in the development of country strategy, project design, partnership building and policy development and the foundation for enhancing sustainable government strategies and policies to improve the livelihoods of the poor and other disadvantaged groups. Working Relationships In the context of programme development and delivery, the Programme Officer ensures the exchange of information, advocates for programme and policy enhancements and ensures consistency and reliability in the provision of development assistance to the government. In collaboration with other members of the UN country team, bi-lateral development agencies, NGOs and country programme counterparts, s/he establishes and maintains relationships and projects the image of IFAD as a credible/reliable partner striving for harmonization of development activities. Job Profile Requirements Organizational Competencies: Level 1: - Building relationships and partnerships - Builds and maintains effective working relationships - Communicating and negotiating - Communicates effectively; creates understanding between self and others - Demonstrating leadership - Personal leadership and attitude to change - Focusing on clients - Focuses on clients - Learning, sharing knowledge and innovating - Continuously seeks to learn, shares knowledge & innovates - Managing performance and developing staff - - Managing time, resources and information - Manages own time, information and resources effectively - Problem-solving and decision-making - Demonstrates sound problem-solving and decision-making ability - Strategic thinking and organizational development - Personal influence - Team working - Contributes effectively to the team Education: - Education includes Advanced university degree from an accredited institution listed on https://whed.net/home.php in rural development, agriculture, economics, rural finance, development policy or related field is required (*): (*) Note: For internal candidates, this requirement will be assessed in line with the provisions set forth in IFAD's Human Resources Implementing Procedures. Experience: - At least five (5) years of progressively responsible professional experience in rural development, agriculture, economics, rural finance, development policy or other job related fields. Languages: - English (4 - Excellent) - Desirable: French, Spanish, or Arabic Skills: - IFAD partners: Knowledge of IFAD's partners' functioning and mandate , such as the public sector (e.g. governments and policy, institutions and system), non-state actors (NGOs, CSOs, Foundations, etc.) and private sector actors - Analytical skills: Outstanding ability to analyse and synthesize qualitative and/or quantitative information from a variety of sources and filter out key insights and recommendations - Time management: Adherence to deadlines under time constraints and pressure (e.g. to deliver governing body documents on time); ability to coordinate and manage complex workflows and in-house and external teams - Initiative and good judgment: High sense of proactive initiative-taking and good judgement (including on security matters) - Interpersonal skills: Ability to deal patiently and tactfully with others (e.g. visitors, clients, callers, etc.), including senior individuals (e.g. high-level meeting participants) - Verbal communication: Clear, succinct and convincing verbal communication; highly professional, balanced and diplomatic language - Written communication: Clear, succinct and convincing written communication in the language needed for specific role; highly professional, balanced and diplomatic language (e.g. for drafting of position papers, briefings, etc.) - Loans & grants: Know-how in designing loan and grant operations and managing loan and grant preparation process - Policy dialogue: Know-how in the representation of IFAD as a trusted and strategic partner, advocating and promoting IFAD's mandate and vision; effective consultations with IFAD counterparts - like ministries and governmental bodies at all administrative levels, donors, civil society - Topical expertise - Programme Mgmt for Agricultural Development: Expertise relevant to the specific role (e.g. For ethics office assistant, procedures outlined in the Code of Conduct, Discipline and Anti-harassment provisions of applicable rules and guidelines) - Project/Programme mgmt (incl. coordination, design, development): Know-how in Project design and evaluation Other Information IFAD staff members are international civil servants subject to the authority of the President of IFAD. In accordance with IFAD's Human Resources Policy, the President can decide to assign them to any of the activities of the Fund. All International Professional staff members are required to be geographically mobile and positions in the professional category are subject to changes in location at any time in line with strategic priorities and reform initiatives in IFAD. IFAD is an Equal Opportunity Employer and does not discriminate on the basis of ethnic, social or political background, colour, nationality, religion, age, gender, disability, marital status, family size or sexual orientation in line with its [Diversity, Equity and Inclusion (DEI) Strategy and the Policy](https://webapps.ifad.org/members/eb/134/docs/EB-2021-134-R-9.pdf) to prevent and [respond to sexual harassment, sexual exploitation and abuse](https://www.ifad.org/documents/38711624/42415556/SEA_e_web.pdf/85275c4d-8e3f-4df0-9ed8-cebaacfab128?t=1611326846000). Please be aware of fraudulent job offers. IFAD does not charge any fees at any stage of the recruitment process. Official communication from IFAD will always come from e-mails ending in @ifad.org In accordance with IFAD's provisions, all new staff members will normally be placed at the first step in the grade level for which they have been selected. For information on IFAD's remuneration package, please visit [IFAD's compensation and benefits page](https://www.ifad.org/en/careers/compensation-and-benefits) on our website. Applicants are invited to use the[ ICSC compensation calculator](https://commonsystem.org/cp/calc.asp) to estimate the salary and benefit entitlements. Candidates may be required to take a written test and to deliver a presentation as well as participate in interviews. In the interest of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.
UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job ? it is a calling. UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package. Visit our website to learn more about what we do at UNICEF. For every child, commitment Over the past decade, the scale, range and complexity of UNICEF programmes and operations have increased significantly. UNICEF income has doubled to over $8 billion, with a commensurate increase in staffing, and programme scope and ambition have expanded to accelerate progress towards achievement of the Sustainable Development Goals. Moreover, the organization has to work in more complex and unpredictable operating contexts as a result of the relentless surge in emergencies and humanitarian needs. Today's volatile world is facing increasingly severe (geo)political divides, conflict, natural disasters due to climate change and economic uncertainty. It is essential that UNICEF risk management guidance and practices keep in line with the size and pace of risk exposures and enable the organization to take the right amount of the right type of risks to maximize results for children. The incumbent will contribute to strengthening UNICEF's enterprise-wide risk management, which in turn would help to secure success in its work for every child ? recognizing that the biggest risk is not reaching children. It enables a proactive and resilient organization to safely face the risks posed by the current environment and confidently take the risks required to achieve its objectives. By implementing an evolved risk management framework, UNICEF strives for: - Using risk management as an active management tool to enable taking the right amount of the right type of risks, informing planning and decision-making; - Being a forward-looking organization that systematically anticipates potential issues before they may happen, effectively manages expectations and takes proactive actions to reduce vulnerabilities and secure success; - Building a comprehensive and lean system of risk assessment, control and assurance functions working efficiently together based on a shared understanding of key risks; - Applying risk mitigation, control and oversight efforts proportionate to levels of risks associated with the delivery of results for children; - Fostering an open culture of risk-awareness that encourages everybody to transparently flag risks ahead of time, confidently take necessary risks, and plan for and learn from failure. How can you make a difference? UNICEF has established a new position of Chief Risk Officer in the Office of the Executive Director with a view to launch an evolved ?ERM 2.0? framework in 2024, based on a new risk management vision, strategy and implementation plan (See 2024-8-Update-enterprise-risk-management-EN-ODS.pdf (unicef.org)). This aims to further strengthen Enterprise Risk Management (ERM) as a true enabler for delivery in an uncertain and volatile environment, which requires a more overarching portfolio view of risks at different levels of the organization, and a more coordinated approach integrated in programmatic and strategic planning and decision-making. The new office of the Chief Risk Officer will identify systemic and emerging top risks that require an organization-wide response, provide clarity on risk appetite (i.e. the willingness to accept being exposed to certain risks) and facilitate reporting to governance bodies, as required. The office will support and champion good risk management practices and instill a culture of risk awareness in UNICEF country and regional offices and at headquarters divisions. It will also facilitate sharing lessons across the organization and shaping United Nations inter-agency and donor collaboration on shared risks. The Enterprise Risk Manager will help the Chief Risk Officer to launch the ERM 2.0 framework and assist in the day to day activities related to standing up the new Chief Risk Office in the Office of the Executive Director, which could include amongst others: - Coordinate, facilitate and monitor the implementation of effective risk management practices for UNICEF's strategy, operations and programmes - Support in conducting a strategic risk assessment (grounded in the UNICEF strategic plan and with input from senior leadership) to define top risks requiring a corporate-level response and discussion in the Senior Management Risk Committee - Assist in the preparation and facilitation of Senior Management Risk Committee meetings by supporting risk owners with deep dives on top risks, and drive strategic thinking on implications and trade-offs - Support in developing an initial organization-wide risk appetite statement and subsequently operationalize and further refine it - Revise key risk policies and procedures in line with the new vision, simplifying guidance and the taxonomy of risk categories - Review and further define roles and responsibilities and governance mechanisms for risk management across the organization - Conduct ad-hoc thematic risk analysis, provide tailored support to high-risk countries, and capture and share best practices across country offices and regions - Help to drive change across the organization by instilling a risk-aware culture and enable scale-up and integration of risk management practices in planning and decision-making, including by developing training material and piloting simplified risk register tools and dashboards - Assist in driving a communication campaign to propagate the new vision and risk philosophy as part of the launch of ERM 2.0 and in setting up a risk practitioner network and community of practice across the organization - Engage actively with other risk-related functions, and other relevant stakeholders (e.g. other UN agencies and donors) as required to ensure cross-cutting and end-to-end risk management - Represent the Chief Risk Office in meetings as required To qualify as an advocate for every child you will have? The following minimum requirements: Education: - Advanced University degree in business or public administration, science or engineering, development, or related fields. - Further qualifications in enterprise, operational or financial risk management are an asset Work Experience: - A minimum of eight years of professional experience with a fair share in (enterprise-level) risk management, strategy, or related fields. - Consulting experience combined with strong practical experience in applying risk management pragmatically in complex organisations and / or international development is an asset. Language Requirements: - Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset. Skills - Strong analytical and systems thinking and demonstrated problem-solving skills; - Ability to develop a strategic perspective and creatively think outside the box; - Interdisciplinary mindset with a broad interest in various fields and eagerness to learn; - Well-honed interpersonal and influencing skills across seniority levels and a thoughtful listener; - Pragmatic hands-on management style and the ability to reduce complexity and deliver results; - Ability to work autonomously, under pressure, demonstrating initiative and flexibility; - Team player able to establish working relationships with many teams in a multicultural environment; - Excellent writing skills and attention for detail; - Competence with digital tools and ability to work quickly and accurately with them; - Willingness to work in a fast-paced, ambiguous and constantly changing environment; - A positive, can-do attitude and a sense of humour The following desirables: Developing country work experience and/or familiarity with emergency. Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language. For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values The UNICEF competencies required for this post are? (1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others [add the 8th competency (Nurtures, leads and manages people) for a supervisory role]. Familiarize yourself with our competency framework and its different levels. This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is: a role with direct contact with children, works directly with children, or is a safeguarding response role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) apply. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled. Remarks: As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. UNICEF's active commitment to diversity and inclusion is critical to deliver the best results for children. F Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates. Additional information about working for UNICEF can be found here. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. 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